Title & Document Retrieval Specialist

Hiring Title & Document Retrieval Specialist (PH only) – $650–$850/mo + bonus. Must have U.S. title abstracting experience from county records (current owner, vesting, deeds, mortgages, dockets). Strong PDF, Word, Outlook skills required. Work U.S. EST hours, remote. Preference for Manila/Cebu applicants.

If you do not have prior experience working for a U.S. company at a similar capacity please do not apply. This is not a virtual or general assistant position. No exceptions. Make sure you are able to provide references if asked for.

About the Role

All American Document Services (AADS), a South Florida–based due diligence research company (since 2002), is hiring a fast-paced, detail-oriented Title & Document Retrieval Specialist.

We support attorneys, lenders, and title companies nationwide with:

UCC lien & corporate searches

Litigation & court record research

Real estate title abstracting

Municipal lien searches

Bankruptcy, tax lien, and judgment lien research

Are you a detail-oriented legal professional who loves research?
We are expanding our offshore team with a skilled researcher who can prepare current owner/vesting reports, retrieve court dockets, and handle document-heavy retrievals with accuracy and speed. The position is for someone who is very comfortable with Court research - court records and official records. If you do not have prior experience working for a U.S. company at a similar capacity please do not apply. This is not a virtual or general assistant position. No exceptions. Make sure you are able to provide references if asked for.

Responsibilities

Abstract directly from county recorder / official records websites (not only vendor tools).

Prepare Current Owner & Vesting Reports with verbatim vesting language.

Retrieve and review deeds, mortgages, assignments, satisfactions, releases.

Pull dockets, pleadings, bankruptcies, judgments from PACER and state portals.

Format reports in Word ? PDF and manage Adobe Acrobat tasks (merge, reorder, remove watermark, bookmark).

Draft client-ready email s in Outlook.

Meet strict deadlines in a fast-paced environment.

Qualifications

Minimum 1 year U.S. title abstracting experience (county records, deeds, mortgages, releases).

Must know how to abstract from county portals (search by grantor/grantee, book/page, instrument type).

Strong in MS Word, Adobe Acrobat, Microsoft Outlook.

Familiarity with ATIDS / DataTrace is a plus, but county abstracting skill required.

Good English writing & comprehension (for vesting language & client email s).

Tech setup: 16GB RAM PC, 100 Mbps internet, UPS/power backup.

Preferred location: Metro Manila or Cebu (but open to PH nationwide).

Compensation & Growth

Base: $650–$850 USD/month

Performance Bonus:(for accuracy + turnaround)

Growth path into Senior Researcher / QC Lead roles

How to Apply

Submit a Google Drive folder (Anyone with link can view) with:

Updated resume

1–2 min video introduction (title/abstracting experience + EST shift availability)

Short written paragraph (3–5 sentences) describing your county abstracting experience

Applications without county abstracting experience will not be reviewed.
Only candidates based in the Philippines will be considered.
Preference given to Metro Manila or Cebu applicants.

How many years of U.S. title abstracting/document retrieval experience do you have?

Which county recorder websites have you personally worked in? (list at least 2)

Have you prepared Current Owner & Vesting Reports before? (Yes/No)

How do you confirm if a mortgage is open or satisfied in county records?

Rate your skills (1–5): Word formatting / Adobe Acrobat / Outlook.

Have you used ATIDS or DataTrace? (Yes/No)

Are you willing to work full U.S. EST hours (8:30 AM – 5:30 PM PH night shift)? (Yes/No)

Are you willing to complete a timed 2-hour county abstracting test? (Yes/No)