Accounts Payable

We are seeking a Remote Accounts Payable Specialist to serve as the operational backbone of the Accounts Payable function, managing the full AP cycle from invoice entry through payment processing. This role is critical to ensuring vendor invoices, statements, and field-related transactions are processed accurately, timely, and in compliance with company policy.

The ideal candidate will have 5+ years of accounts payable or related accounting experience, with strong proficiency in Microsoft Excel, accounting/ERP systems (Viewpoint Vista preferred), and construction industry knowledge. You will demonstrate exceptional attention to detail, strong organizational skills, and the ability to manage high-volume, deadline-driven workloads. This position works closely with Purchasing, Operations, and Project teams, and serves as a key point of continuity and cross-training support within the AP team.

Job Responsibilities

• Review, code, and enter vendor invoices into the AP system daily.
• Match invoices to purchase orders and receiving documentation (three-way match).
• Confirm proper approvals per company policy before posting invoices.
• Serve as backup for invoice packet assembly and provide feedback when needed.
• Ensure continuity of invoice packet processes when primary owner is unavailable.
• Prepare and process weekly check runs including checks, ACH, and electronic payments.
• Ensure accuracy and timely release of all payment transactions.
• Reconcile vendor statements against AP records on a monthly basis.
• Resolve discrepancies identified during vendor reconciliation.
• Review and code fuel card transactions monthly in accordance with company policy.
• Import fuel card transactions into the AP system accurately.
• Process per diem imports for field employees on a weekly basis.
• Enter mobilization and flagging purchase orders to support field operations.
• Establish new vendor accounts as needed.
• Complete vendor documentation and compliance verification for new vendors.
• Process employee mileage reimbursement requests as submitted.
• Communicate professionally with vendors regarding invoices, payment status, and discrepancies.
• Collaborate with Purchasing, Operations, and Project teams to resolve invoice issues.
• Proactively resolve AP issues and follow through to closure.
• Effectively use Viewpoint Vista and related accounting systems for AP transaction processing.
• Maintain organized, complete AP documentation to support audits and internal reviews.
• Follow company policies, internal controls, and regulatory requirements.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Perform related responsibilities to support the Accounts Payable function.

Qualifications

• Minimum 5+ years of accounts payable or related accounting experience.
• High school diploma or equivalent required.
• Strong proficiency in Microsoft Excel.
• Strong proficiency in accounting/ERP systems.
• Demonstrated ability to produce accurate, audit-ready AP records.
• Proven ability to handle sensitive vendor and company financial information with discretion.
• Working knowledge of accounts payable internal controls and three-way matching.
• Ability to work effectively with Viewpoint Vista or similar construction-based ERP platforms.
• Ability to use Keeper (password manager) to securely manage system credentials.
• Clear and professional communication skills with vendors and internal stakeholders.
• Strong teamwork and collaboration abilities across accounting, purchasing, operations, and project teams.
• Demonstrated problem-solving skills and ability to resolve discrepancies.
• Consistent follow-through on invoices and payment responsibilities.
• Strong organizational skills and ability to manage multiple invoices and deadlines.
• Exceptional attention to detail with minimal errors in coding and data entry.
• Efficient time management to meet payment cycles and month-end deadlines.
• Sound judgment and professionalism in handling financial information.
• Embodies core values of Integrity, Grit, Team, and commitment to excellence.
• Associate's degree in accounting, business administration, or related field is preferred.
• Construction or field-based industry experience is preferred.
• Familiarity with SharePoint is preferred.
• Proficiency with Microsoft Teams (M365) is preferred.

Requirements

• Updated Resume/CV.
• Ability to work in a fast-paced, dynamic environment.
• Reliable internet connection and personal computer.
• UPS/battery backup to ensure continuity during power interruptions.

Benefits

• Competitive salary with performance-based incentives.
• WFH set-up.
• Opportunities for career advancement.
• HMO coverage for employee and immediate family members.

Join our team now and be part of the top 1% talent in the Philippines!