FULL-TIME VIRTUAL ASSISTANT, SALES & OPERATIONS LEAD

Everluxe Property Care | Sydney, Australia | Remote

Everluxe Property Care is a fast-growing Sydney-based property services company looking for a sharp, proactive and highly capable Virtual Assistant / Sales & Operations Lead to join our team.

This is not a basic admin VA position.

We are looking for someone who can eventually operate as a second set of hands to the owner — helping drive sales, manage day-to-day operations, stay on top of bookkeeping and administration, coordinate our field teams, and make sure opportunities don't fall through the cracks.

You will have a reliable base salary plus commission opportunities, meaning there is significant earning potential for someone who can help us close business and grow.

We are looking for someone who can start immediately. A paid trial can begin TODAY or TOMORROW.

YOUR CORE RESPONSIBILITIES
1. Sales & Lead Conversion — TOP PRIORITY

You must be comfortable picking up the phone.

Your responsibilities will include:

Following up open quotes and warm leads by phone
Calling potential and existing clients
Responding quickly to new enquiries
Following up leads through phone, email , WhatsApp and social media
Sending quotes and following up until a decision is made
Negotiating professionally where required
Closing bookings and securing deposits
Re-engaging previous customers
Conducting outbound business development
Maintaining our lead pipeline and CRM
Following up every opportunity until it is won, lost or rescheduled

Strong sales performance will be rewarded with commission.

2. Operations & Job Management

You will help coordinate the daily operation of a busy property services company.

This includes:

Scheduling cleaning and property-service jobs
Assigning cleaners and subcontractors
Confirming staff availability
Sending job details to field teams
Confirming appointments with clients
Monitoring daily schedules
Checking that jobs have been completed
Following up photos, videos and job reports from cleaners
Handling last-minute scheduling changes
Keeping the owner updated on anything requiring immediate attention
Helping ensure jobs run smoothly from enquiry through to payment
3. Bookkeeping, Invoicing & Accounts Administration

Bookkeeping experience is highly preferred.

You may be responsible for:

Creating and sending invoices
Recording customer payments
Following up overdue invoices
Organising receipts and expenses
Maintaining clean financial records
Assisting with basic bookkeeping
Updating spreadsheets
Reconciling basic transactions
Organising information for our bookkeeper/accountant
Keeping track of outstanding customer balances

Experience with Xero, MYOB, QuickBooks or similar accounting software is highly regarded.

If you don't have extensive bookkeeping experience but are intelligent, organised and a fast learner, we are willing to train the right person.

4. Social Media & Marketing

You will also help maintain Everluxe Property Care's online presence.

Responsibilities may include:

Creating professional Canva graphics
Posting before-and-after cleaning content
Writing captions
Scheduling approximately 3–5 posts per week
Posting to Instagram and Facebook
Responding to comments and DMs
Turning social-media enquiries into leads
Helping organise photos and videos from completed jobs
Assisting with simple marketing campaigns
WHO WE ARE LOOKING FOR

You should be:

Fluent in spoken and written English
A confident and professional communicator
Comfortable speaking directly with Australian clients
Confident making outbound sales calls
Highly organised
Fast with computers and software
Able to work without being constantly supervised
Comfortable handling multiple tasks at once
Good at following systems and processes
Commercially minded
Reliable and accountable
Comfortable working in a fast-moving environment
Able to learn new systems quickly
Hungry to grow with the company
Experience We Highly Value

Experience in any combination of the following is strongly preferred:

Phone sales
Appointment setting
Lead generation
Customer service
Virtual assistance
Operations
Scheduling
Bookkeeping
Accounts administration
Invoicing
Debt/payment follow-up
CRM management
Social media
Canva
Australian businesses
Cleaning/property services
Trades or service businesses

You do not need to be perfect at everything.

If you have strong communication skills, a great attitude, sales confidence and the ability to learn quickly, we can teach you our systems.

However, applicants with proven sales, operations and bookkeeping experience will be prioritised.

WORKING HOURS

Full-Time Remote Position

You must be available during Sydney business hours, Monday to Friday (AEST/AEDT).

You will need:

Reliable high-speed internet
Professional headset
Quiet working environment
Reliable computer/laptop
Backup internet/power solution where possible
Ability to make and receive business calls reliably
COMPENSATION & GROWTH

This role includes:

Base Salary + Performance Commission

There is an opportunity to earn commission on business you successfully help convert, with the potential for approximately 10% commission on eligible sales/deals, subject to the final compensation structure.

We are looking for someone who wants more than just another VA job.

As Everluxe grows, the right person can grow into a much larger Operations Manager / Sales Manager / Executive Assistant leadership position with increased responsibility and earning potential.

IMMEDIATE PAID TRIAL

We want to move quickly.

The right candidate can complete a short paid trial starting today or tomorrow.

During the trial, we will assess:

Spoken English and communication
Phone confidence
Sales ability
Speed of execution
Organisation
Ability to follow instructions
Problem-solving
Attention to detail
Ability to learn our business quickly

Strong performers may be offered the full-time position immediately.

HOW TO APPLY

Applications that do not follow these instructions may not be considered.

At the VERY TOP of your application, write:

EVERLUXE

Then provide:

1. Experience
Give us a short summary of your experience in sales, customer service, administration, operations and/or bookkeeping.

2. Sales Experience
Tell us specifically about any outbound calling, appointment setting or closing experience you have.

3. Bookkeeping Experience
Tell us what bookkeeping/accounting tasks you have handled and which software you have used.

4. Australian Experience
Have you previously worked with Australian businesses or Australian customers? If yes, explain.

5. Audio Introduction — MANDATORY
Send a 60-second Loom or Vocaroo recording introducing yourself.

Tell us:

Who you are
Your previous experience
Why you're good at sales
Why you would be a strong fit for this position

Applications without an audio recording may be automatically rejected.

6. Availability
Confirm whether you can work full-time Sydney business hours and whether you can start a paid trial today or tomorrow.

7. Expected Salary
Provide your expected weekly or monthly base salary.

APPLY VIA WHATSAPP

WhatsApp Business: ---------- Please contact us only if you are serious about the opportunity and prepared to work in a fast-paced environment.

We are looking for a strong communicator, fast learner and proactive operator who wants to grow with a rapidly expanding business.

Code Word: EVERLUXE