Paralegal VA

Paralegal Virtual Assistant
Location: Remote
Salary Range: TBA

Job Summary
We are looking for a highly organised, detail-oriented, and reliable Paralegal Virtual Assistant to provide remote administrative and legal support for a law firm.

The ideal candidate has previous experience as a Paralegal, Legal Assistant, Legal VA, or Law Firm VA and is comfortable handling legal documents, client requests, billing-related tasks, and data entry across multiple systems.

You will support the day-to-day operations of the law firm by maintaining documents and records, assisting with client requests, supporting billing processes, and ensuring information is accurately updated across different platforms.

Key Responsibilities

Law Firm Administrative Support

Provide administrative and paralegal support to the law firm
Assist with billing and invoice-related tasks
Organise and maintain legal documents and client files
Maintain accurate and updated client records
Handle client requests and follow-ups as directed
Perform manual data entry between different systems
Organise digital files, records, and documentation
Assist with document preparation and management
Support general law firm administrative processes
Complete other administrative and paralegal tasks as assigned

Client Support

Communicate professionally with clients when required
Assist with client requests and administrative inquiries
Maintain accurate records of client communications
Follow up on outstanding information or documentation
Maintain professionalism and confidentiality when handling client information

Systems and Technology

Update and manage information in MyCase
Perform accurate data entry between multiple platforms
Assist with WordPress updates when required
Assist with Showit website and content updates
Use Google Workspace and other digital tools for documentation and collaboration
Learn and adapt to new software and systems as required

Requirements and Qualifications

Previous experience as a Paralegal, Legal Assistant, Legal VA, or Law Firm VA
Previous experience working with a law firm or legal professional is highly preferred
Knowledge of legal administrative processes
Excellent written and verbal English communication skills
Strong attention to detail and accuracy
Excellent organisation and time management skills
Ability to manage multiple tasks and deadlines
Ability to handle confidential and sensitive information professionally
Strong data entry and document management skills
Ability to work independently with minimal supervision
Willingness to learn new software and processes

Technical Skills

Experience with MyCase is highly preferred
Experience with WordPress is an advantage
Experience with Showit is an advantage
Proficiency in Google Workspace
Proficiency in Microsoft Office
Comfortable working with multiple systems and databases
Strong computer and internet skills

Personal Attributes

Highly organised and detail-oriented
Reliable and accountable
Professional and trustworthy
Proactive and solution-oriented
Strong communication skills
Able to work independently
Good at following processes and instructions
Adaptable and willing to learn
Calm and professional when handling client matters
Strong commitment to accuracy and confidentiality

Bonus Skills

Experience with legal practice management software
Law firm billing experience
Experience managing client databases
Legal research experience
CRM experience
Basic website management experience
Experience working with US-based law firms or legal professionals

Benefits

Permanent work-from-home setup
Full ---------- -time remote position
14 days Leave credits