Full-Time Administrative Assistant (Remote)

Position Overview
We are seeking a highly organized, dependable, and experienced Full-Time Administrative Assistant to support our day-to-day operations. This is a fast-paced remote position requiring excellent communication skills, strong attention to detail, and confidence using CRM systems and administrative tools.

As an Administrative Assistant, you will play a vital role in managing client files, maintaining accurate records, coordinating with internal teams, and ensuring that daily administrative processes run efficiently. This is a long-term career opportunity for individuals who thrive in structured environments and take ownership of their work.

Key Responsibilities
As a Full-Time Administrative Assistant, you will:
Contact clients via phone to provide updates, request information, and assist with inquiries.
Manage client files from initial intake through completion while ensuring accuracy and completeness.
Maintain and update client records using CRM platforms such as GoHighLevel (GHL), ---------- , or similar systems.
Prepare, organize, and review documents, forms, and administrative records.
Send professional email s and follow-ups to clients, colleges, and internal departments.
Coordinate with the Sales, Administration, and Student Support teams to ensure smooth workflow.
Maintain accurate notes, statuses, and documentation within company systems.
Follow Standard Operating Procedures (SOPs) and internal processes consistently.
Identify potential issues early and communicate them promptly to management.
Complete assigned administrative tasks efficiently while meeting daily deadlines.

Qualifications & Requirements
Applicants should possess:
Previous experience as an Administrative Assistant, Virtual Assistant, Executive Assistant, Customer Service Representative, or in a related administrative role.
Strong verbal and written English communication skills.
Confidence communicating with clients over the phone.
Experience using CRM platforms such as GoHighLevel (GHL), ---------- , HubSpot, Salesforce, Zoho, or similar systems.
Excellent organizational, multitasking, and time management skills.
High attention to detail and accuracy when handling client records and documentation.
Ability to work independently with minimal supervision.
Strong problem-solving skills and a proactive mindset.
Commitment to a long-term, full-time remote position.

Technical Requirements
Applicants must have:
A reliable computer or laptop capable of handling daily administrative work.
Stable high-speed internet connection.
Backup internet (mobile hotspot or secondary internet provider).
Backup power source (generator, power station, UPS, or equivalent).
A quiet and professional home workspace.
Willingness to demonstrate internet speed, backup internet, and backup power setup during the interview process.

Work Schedule
Non-Negotiable
Full-Time Remote Position
60–70 hours per week
Fixed Schedule:
3:00 AM – 3:00 PM (Manila Time)
12:00 PM – 12:00 AM (Vancouver Time)
Long-term employment only.
Applicants must be able to consistently work this schedule.

Skills & Competencies
The ideal candidate demonstrates:
Excellent organizational and administrative skills.
Strong written and verbal communication.
Confidence using CRM systems and office applications.
Professionalism, reliability, and accountability.
Ability to prioritize multiple tasks in a fast-paced environment.
Strong attention to detail and document accuracy.
Ability to follow structured systems and company procedures.
Positive attitude, initiative, and willingness to learn.

Salary & Benefits
Salary is based on experience, communication skills, and technical qualifications.
USD $700–$800/month – Junior Administrative Assistant with strong English and administrative skills.
USD $900–$1,000/month – Experienced Administrative Assistant with advanced CRM knowledge and proven administrative experience.

Additional benefits include:
Performance-based salary increases.
Opportunities for promotion to Senior Administrative Assistant or Administrative Manager.
Ongoing training and professional development.
100% remote work environment.
Long-term career growth.

Why Join Us?
We offer more than just a remote position—we provide a long-term career opportunity in a structured and supportive environment where dedication and performance are recognized.
Benefits include:
Long-term career stability.
A collaborative and supportive remote work environment.
Clear systems and structured workflows.
Career advancement opportunities.
Performance recognition and professional growth.

How to Apply
Interested applicants should send the following to ----------
Updated Resume or CV.
A brief summary of your administrative experience.
A list of CRM platforms and administrative tools you have used.
A short audio or video introduction highlighting your communication skills and experience.
Confirmation that you are available to work the required 3:00 AM – 3:00 PM (Manila Time) schedule.
Screenshot of your internet speed test.
Details of your backup internet connection.
Description or photos of your backup power source.
Applications that do not include the required information may not be considered.
Only shortlisted applicants who meet the qualifications will be contacted for the next stage of the recruitment process.