U.S. Accounting Specialist / Senior Bookkeeper - Trucking & Logistics

POSITION OVERVIEW

We are seeking an experienced Philippines-based U.S. Accounting Specialist / Senior Bookkeeper to support a U.S. trucking and logistics operation.

This is not a general virtual-assistant position. We need someone capable of taking substantial ownership of day-to-day bookkeeping and accounting while communicating effectively with management and U.S. accounting/tax professionals.

Location: Philippines - Remote
Employment: Full-time
Compensation: $1,200 - $1,600 per month, depending on experience and demonstrated skill.

RESPONSIBILITIES

• Maintain accurate books in QuickBooks Online.
• Perform bank and credit-card reconciliations.
• Manage accounts payable and accounts receivable.
• Prepare and track customer invoices.
• Record and reconcile vendor payments.
• Assist with payroll accounting and reconciliations.
• Post appropriate journal entries.
• Perform month-end closing procedures.
• Prepare P&L statements and balance sheets.
• Maintain organized financial records and supporting documentation.
• Track expenses by company, truck, customer, or appropriate category.
• Handle trucking/logistics accounting involving fuel, maintenance, factoring, driver/carrier settlements and fleet expenses.
• Identify discrepancies and proactively report accounting issues.
• Coordinate with U.S.-based CPA/tax professionals when necessary.

REQUIRED QUALIFICATIONS

• 3+ years of professional bookkeeping/accounting experience preferred.
• Experience supporting U.S. businesses.
• Strong QuickBooks Online skills.
• Strong knowledge of AP, AR, reconciliations and month-end close.
• Ability to prepare and understand financial statements.
• Strong Excel or Google Sheets skills.
• Excellent written and spoken English.
• Strong attention to detail.
• Reliable internet and professional remote-work environment.
• Ability to overlap part of the workday with U.S. Eastern Time.

PREFERRED

• Trucking, transportation, freight brokerage or logistics accounting experience.
• Factoring reconciliation experience.
• Experience with fleet expenses, fuel and maintenance.
• Driver/carrier settlement experience.
• Experience working with U.S. CPAs/accounting firms.

SCREENING QUESTIONS - PLEASE ANSWER ALL OF THE FOLLOWING IN YOUR APPLICATION

1. How many years have you worked with U.S.-based companies?
2. Rate your QuickBooks Online ability from 1-10 and explain your rating.
3. Describe your month-end closing process.
4. What financial statements can you prepare without supervision?
5. Have you handled trucking, transportation or logistics accounting?
6. Have you worked with factoring companies or reconciled factoring transactions?
7. Describe an accounting problem you discovered and corrected.
8. What hours can you work in Philippine time, and how much U.S. Eastern Time overlap can you provide?
9. What accounting software have you used besides QuickBooks?
10. Begin your application with "ACCOUNTS BALANCE" so we know you read the entire posting.

HIRING PROCESS

Finalists may be asked to complete a short paid practical accounting assessment before a hiring decision is made.