Bookkeeping / Data entry

Virtual Assistant – Property Accounting & Utility Reconciliation
Full-Time or Part-Time | Long-Term Position | Real Estate Company

We are an established real estate investment, development, and property management company in Illinois, USA. We are looking for a highly organized, accurate, and dependable Virtual Assistant to help us with utility bill reconciliation, data entry, bookkeeping support, and property accounting.
This is intended to be a long-term position. We are looking for someone who takes ownership of their work, pays close attention to numbers, stays on top of assignments, and does not need to be constantly reminded about unfinished tasks.
Initial Responsibilities

Your primary responsibilities will include:
Reviewing utility bills, including ComEd (electric), North Shore Gas, water/sewer, and other property utilities
Matching utility accounts and bills to the correct properties and units
Entering and organizing utility information
Reconciling bills, payments, and account records
Identifying missing bills, duplicate charges, incorrect property assignments, unusual charges, or discrepancies
Maintaining spreadsheets and utility/account tracking records
Entering and reviewing information in QuickBooks
Assisting with accounts payable and basic bookkeeping
Organizing invoices, statements, and other accounting documents
Following up on incomplete items and maintaining a clear list of outstanding issues
Providing regular updates on completed work and items requiring attention
As you learn our business and demonstrate your abilities, the position may expand into additional bookkeeping and accounting responsibilities.

Who We Are Looking For
The ideal candidate is:
Extremely detail-oriented and accurate with numbers
Organized and disciplined
Experienced with bookkeeping, accounting support, or financial data entry
Experienced with QuickBooks Online
Strong with Microsoft Excel and/or Google Sheets
Comfortable reconciling accounts and investigating discrepancies
Able to work independently and stay focused
Able to follow established procedures consistently
Comfortable asking questions when something does not make sense instead of guessing
Able to manage repetitive work without losing accuracy
Reliable with deadlines and follow-up
Interested in a stable, long-term working relationship
Experience working with a U.S. real estate, property management, bookkeeping, or accounting company is a major advantage.
Very Important
We are not simply looking for the fastest data-entry person.
Accuracy is more important to us than speed.
We want someone who will notice if:
A utility bill is assigned to the wrong property
An account number does not match
A bill appears to be missing
A payment does not reconcile
A charge is unusually high or low
The same bill appears twice
Something simply does not look correct
We value a person who will stop, investigate, and ask questions rather than enter incorrect information just to finish the task.
Software / Skills
Experience with the following is preferred:
QuickBooks Online
Microsoft Excel
Google Sheets
Google Drive
PDF invoices and statements

Email
Basic accounting and bookkeeping principles

To Apply
Please include the following in your application:
How many years of bookkeeping/accounting experience do you have?
How many years have you used QuickBooks Online?
Have you worked for a U.S.-based company before?
Have you worked in real estate or property management?
Describe a reconciliation task you have handled in a previous position.
If you find that an invoice does not match the accounting records, what steps would you take?
What is your current availability and how many hours per week can you work?
At the very beginning of your application, write the words “UTILITY RECONCILIATION.” This is required so we know you carefully read the entire job posting.
We are looking for someone who wants to become a trusted, long-term member of our team. Strong performance can lead to increased responsibilities in bookkeeping and accounting.