Executive Assistant / Business Manager

ABOUT THE ROLE
We are hiring an Executive Assistant / Business Manager for a client-based role supporting a growing Christian lifestyle brand and online business. Welcome Home by Gina is dedicated to inspiring women to create homes filled with more peace, more joy, and more beauty — through books, television, podcasts, speaking, online education, products, and digital media. We're building something much bigger than a business: a legacy that points women back to Christ and back to the heart of home.

The goal is to find someone highly organized, proactive, and detail-oriented who can bring structure to projects, operations, and daily execution without constant supervision. This role supports a fast-growing creator-led ministry with multiple brands, courses, and content channels. You will help turn ideas into systems, keep launches and communications consistent, and ensure nothing falls through the cracks.

You'll become Gina's right hand — managing projects, people, schedules, communications, and launches so she can stay focused on teaching, writing, speaking, and creating. You'll be matched based on your skills, experience, and strengths.

WHAT YOU'LL DO

Executive Support
Manage Gina's calendar and appointments
Coordinate travel and speaking engagements
Organize meetings and follow-up tasks
Screen email s and prioritize communications
Prepare agendas and meeting notes
Assist with personal scheduling as appropriate

Business Operations
Oversee day-to-day business operations
Manage projects from idea through completion
Coordinate virtual assistants and contractors
Track deadlines across multiple brands and initiatives
Build and improve systems and workflows
Create SOPs and documentation
Help manage budgets and invoices
Maintain organized digital files

Content & Brand Support
Manage and organize content workflow (ideas, drafts, scheduling, repurposing)
Support social media execution across platforms (posting, scheduling, formatting content)
Repurpose long-form content into short-form content (Reels, posts, email , etc.)
Assist with light design and video editing (Canva, CapCut, etc.)
Coordinate book launches, course production, and merchandise launches
Help manage podcast and TV production schedules
Coordinate marketing campaigns and work with designers, editors, vendors, and freelancers
Track product development timelines

Communications
Respond to inquiries professionally
Coordinate interviews and podcast appearances
Maintain relationships with partners and sponsors
Assist with newsletter scheduling
Help manage customer support when needed

WHAT WE'RE LOOKING FOR
Experience in executive assistance, virtual assistance, project management, or online business operations
Strong English communication skills (written, especially email -based communication)
Highly detail-oriented, structured, and organized
Can work independently with minimal supervision
Reliable internet connection + backup plan
Loves Jesus and values integrity
Anticipates needs before being asked
Resourceful and enjoys solving problems
Comfortable learning new software quickly
Values confidentiality and enjoys serving behind the scenes

Experience with several of the following is a plus:
Course platforms (Thinkific or similar) · Canva · CapCut · Google Workspace · Microsoft Office · Asana, ClickUp, Trello, ---------- , or similar · Meta tools and other social media scheduling platforms · Email marketing (MailerLite, ConvertKit, or similar) · ChatGPT, Claude, or similar AI tools · Podcast production · Book publishing · Event planning · CRM systems

YOU'LL THRIVE HERE IF...
You are consistent, proactive, and take full ownership of your work. You don't wait to be told every step — you think ahead, organize chaos into structure, and execute with reliability.

You love creating order from complexity, notice details others miss, and enjoy building systems that make life easier. You're just as comfortable organizing spreadsheets as you are helping prepare for a television interview, book launch, speaking engagement, or product release. You find genuine satisfaction in helping someone else succeed.

This role values follow-through, honesty, communication, and initiative over perfection. You should be comfortable in a fast-moving, entrepreneurial environment where priorities can shift and clarity sometimes needs to be created.

COMPENSATION
Compensation is competitive and based on experience. This position has significant opportunity for growth as Welcome Home by Gina continues expanding into publishing, television, education, events, speaking, and product development.

EYES HERE – HOW TO APPLY

Please send:
Your resume and portfolio (links to LinkedIn and any relevant work samples)
A brief cover letter explaining why this role excites you
A short paragraph describing the most complex project you've successfully managed
Your desired hourly rate or salary range

Important: Use the subject line "I'm ready to help build something structured and impactful!" — applications without this exact line will not be reviewed.

If you're someone who loves organization, thrives behind the scenes, and wants your work to help strengthen homes and families while advancing God's Kingdom, we'd love to hear from you.