Executive Assistant and HR Support (START ASAP!)

We're looking for an organized, people-first HR Coordinator to join our growing remote team. You'll be a key link across the full candidate and client lifecycle — from interviews through placement — and you'll stay involved afterward to make sure both the client and the VA are set up for long-term success. The role also includes light client-facing communication and executive-assistant-style support, like preparing and sending documents on behalf of leadership.

This is a fast-paced role — you'll be juggling interviews, placements, check-ins, and client follow-ups all in the same week, so we need someone who's quick on their feet and doesn't get overwhelmed easily.

What you'll do:

• Conduct second-round interviews with candidates (behavioral and situational questions) to assess culture fit and readiness for the role
• Run intro calls between clients and shortlisted VAs, and manage the placement process end-to-end
• Submit qualified candidates to clients and follow through until placement is confirmed
• Maintain an active, ready-to-deploy candidate pool for all open roles
• Conduct regular check-in calls with placed VAs and clients to monitor performance and satisfaction
• Follow up with clients via email , phone, or GoHighLevel to maintain the relationship post-placement
• Coordinate next steps with candidates — onboarding instructions, WhatsApp/Teams/ ---------- setup, scheduling with leadership
• Coordinate with other internal departments to keep hiring and placement moving smoothly
• Maintain candidate and client records in Notion
• Assist with onboarding logistics for new hires
• Provide light executive assistant support — preparing, formatting, and sending documents on behalf of leadership
• Handle occasional direct client communication as needed (email , chat, or brief calls)

What we're looking for:

• Proven experience in HR, recruitment coordination, client placement, or account/client management (VA/remote staffing experience a big plus)
• Strong interviewing and people-assessment skills — able to read culture fit beyond the resume
• Comfortable running client-facing calls: intro calls, placement discussions, and ongoing check-ins
• Proficient with Claude (AI assistant), ---------- , and GoHighLevel
• Experience with email and CRM-based follow-up
• Excellent written and verbal English communication
• Comfortable coordinating across time zones and across multiple internal teams
• Highly organized, detail-oriented, and dependable with follow-through
• Thrives in a fast-paced, multi-tasking environment
• Familiarity with Notion, WhatsApp, and Microsoft Teams a plus
• Comfortable with basic document preparation (Word, Google Docs, PDF) and professional written correspondence
• Some client-facing communication experience (even if not extensive) — comfortable representing the company professionally

Schedule: Full-time, Eastern Time zone overlap required
Setup: Must have stable internet, a working headset/webcam, and a quiet home office space

If you're someone who thrives on being the bridge between candidates, clients, and internal teams — and takes pride not just in placing the right person, but keeping that placement thriving — we'd love to hear from you.

TO APPLY, WE NEED YOUR UPDATED RESUME AND A 1-2MIN SELF INTRO. INCOMPLETE APPLICATION WILL NOT BE ENTERTAINED.