Assistant Office Manager (Remote)

Are you an organized, proactive professional who enjoys making sure everything runs smoothly behind the scenes?

We’re looking for a motivated and detail-oriented Assistant Office Manager to join our growing team and provide essential support across our administrative and operational activities.

If you have experience in property management, real estate, facilities management, tenant services, building operations, or a similar service-based environment, this role gives you the opportunity to apply your organizational, coordination, and problem-solving skills in a meaningful way. You’ll be a great fit if you’re comfortable in a fast-paced environment, take initiative, and enjoy finding practical ways to improve processes and keep things running efficiently.

As an Assistant Office Manager, you’ll work closely with our Office Managers and Operations team to keep daily activities organized and on schedule. You’ll assist with administrative coordination, maintain accurate records and documentation, monitor workflows, and ensure internal systems remain updated and well-organized. You’ll also support the wider team with day-to-day operational needs, helping us provide our clients and tenants with a professional, efficient, and responsive experience.

What You'll Be Doing:

• Prepare and send invoices for services and products
• Process registrations, documentation, and related records
• Complete and submit required forms and paperwork accurately and on time
• Assist with permits, applications, and other administrative documentation as needed
• Create simple, professional social media content
• Organise digital files and maintain accurate records
• Provide administrative support to managers and team members as needed
• Handle customer follow-ups and general enquiries when required

What We're Looking For:

• Experience supporting property or facilities-related businesses, such as Property Management, Real Estate Operations, Facilities Management, Tenant Services, or Building Management – REQUIRED
• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
• Experience handling permits, compliance documentation, rebates, or similar administrative processes
• Excellent written and verbal English communication skills – MUST
• Comfortable creating and scheduling basic social media content
• Tech-savvy with the ability to quickly learn new systems and software
• Highly organised, detail-oriented, and dependable
• Able to work independently while managing multiple priorities effectively

Work Details:

• Full-time, remote
• 8 hours per day, 5 days per week

Application Instructions:
To be considered, please complete all of the following:
-Use ""AOM"" as your email subject line

• Share a brief cover letter highlighting your relevant experience, particularly in property or facilities support
• Include a link to your CV/résumé

Applications that do not include all of the above requirements will not be considered.