Virtual Production Coordinator — Construction / Outdoor Living

EDGE Outdoors is looking for a highly organized Virtual Production Coordinator to support our outdoor-living construction projects from the moment a job is sold through production readiness.

This is not a general administrative assistant position. You will help turn a sold project into an organized, documented, ready-to-build project.

EDGE Outdoors is a South Carolina outdoor-living contractor. We build projects such as screen rooms, sunrooms, pergolas, decks, patios, and other outdoor living spaces.

This is a full-time role as we scale. Target workload is up to 40 hours per week, with compensation in the $5-$8/hour range and a maximum monthly budget of $1,200.

WHAT YOU WILL OWN

Once a project is sold, you will work with the Project Manager to help prepare the project for production. Your responsibilities may include:

• Meeting with the Project Manager for a Sold Project Handoff / Production Review.
• Reviewing contracts, estimates, plans, selections, photos, notes, and project scope.
• Identifying missing information or decisions that could delay production.
• Creating detailed work orders for crews and subcontractors.
• Preparing material takeoffs and material order forms from approved project information.
• Organizing project documents and production folders.
• Preparing and submitting permit applications as authorized.
• Tracking permit approvals, inspection requirements, and required documentation.
• Researching local permit and licensing requirements for applicable municipalities.
• Preparing purchase orders and vendor documentation as directed.
• Confirming customer selections and specifications are properly documented.
• Assisting with subcontractor scopes and production documentation.
• Tracking long-lead materials and required delivery dates.
• Maintaining accurate project status in EDGE systems and following up on missing information.
• Helping confirm that every project is Production Ready before scheduling.

THE STANDARD

When production receives a project, the team should not have to hunt for information. The project file should clearly answer:

• What are we building?
• What materials are required?
• What has been ordered?
• Who is performing each portion of the work?
• What permits or approvals are required?
• What customer selections have been made?
• What is still outstanding?
• Is the project actually ready to schedule?

YOU MAY BE A STRONG FIT IF YOU ARE

• Extremely organized and detail-oriented.
• Comfortable following structured processes and checklists.
• Able to read construction estimates, scopes, plans, and specifications.
• Comfortable communicating professionally with contractors, suppliers, and government offices.
• Good at finding missing information before it becomes a problem.
• Persistent with follow-up and comfortable managing multiple projects at once.
• Able to work independently without constant supervision.
• Strong with spreadsheets, PDFs, online forms, and project-management software.
• Clear and professional in written English.

CONSTRUCTION EXPERIENCE STRONGLY PREFERRED

Relevant backgrounds include residential construction, remodeling, decks/outdoor living, landscaping or hardscapes, roofing/exteriors, estimating, purchasing, material ordering, permitting, project coordination, or construction administration.

Experience with JobTread or similar construction-management software is a plus. You should also be comfortable with Google Workspace, PDFs, construction drawings, supplier/vendor portals, and municipal permitting websites.

IMPORTANT ROLE BOUNDARY

The Project Manager owns field execution and project decisions. The Virtual Production Coordinator owns the administrative readiness of the project: documentation, procurement support, permits, follow-up, and completeness.

You will not be responsible for unsupervised engineering, code interpretation, contractor licensing, or field construction decisions.

WHAT SUCCESS LOOKS LIKE

• Sold projects move into production without administrative confusion.
• Work orders accurately reflect the sold scope.
• Material orders are prepared correctly and on time.
• Permit requirements are identified early and tracked.
• Missing information is caught before field production.
• Project Managers spend less time on paperwork and more time managing projects.
• Every project has a clear, organized production file before work begins.

TO APPLY

Please include the word READY in the first line of your application.

Then answer the following:

1. Briefly introduce yourself and your relevant experience.
2. What construction, remodeling, project coordination, purchasing, estimating, or permitting experience do you have?
3. What software systems have you used? Include construction-management tools, spreadsheets, PDFs, vendor portals, permitting websites, or project-management software.
4. Have you prepared work orders, material orders, purchase orders, permit applications, or project handoff documents before? If yes, describe what you did.
5. Explain how you would organize the handoff of a newly sold construction project from Sales to Production. A strong answer should address scope review, missing information, work orders, materials, permits, procurement, and a production-ready check.
6. What is your availability, preferred working hours, and earliest start date?
7. What is your expected hourly rate?

Applications that do not answer the screening question may not be reviewed.