Mental Health Practice Operations & Administrative VA

We are looking for a highly organized and detail-oriented Virtual Assistant to support a mental health practice with administrative, organizational, referral, and writing-related tasks.

Responsibilities:

Improve and maintain practice systems and workflows.
Draft and organize professional email s.
Manage new referral outreach and follow-ups.
Organize paperwork and administrative documents.
Process and track payments.
Assist with report editing and formatting.
Support general writing tasks.
Provide limited phone support as needed.
Help keep practice operations organized and running smoothly.

Ideal Candidate:
Strong written English and communication skills.
Excellent attention to detail, especially with editing and reports.
Highly organized and able to manage multiple tasks.
Comfortable working independently and following established processes.
Experience in a healthcare or mental health practice is a plus.
Comfortable handling confidential information and HIPAA-related tasks.
Experience with referral coordination, payments, or administrative support is preferred.

Nice to Have:
Experience with report writing/editing.
Experience improving administrative systems and workflows.
Healthcare or mental health VA experience.
Comfortable with occasional phone calls and referral outreach.