Assistant Office Manager (Remote)

Are you a highly organized, self-motivated professional who takes pride in keeping daily operations on track? We’re seeking a driven and detail-focused Assistant Office Manager to support our growing team and help manage the administrative and operational tasks that keep the business moving forward.

If you have experience in property management, real estate, facilities management, tenant services, building operations, or a similar service-focused environment, this role offers an opportunity to put your organizational and problem-solving skills to work in a meaningful way. You’ll thrive in this position if you’re comfortable working in a fast-paced setting, enjoy finding practical solutions, and take initiative in keeping processes streamlined and organized.

In this role, you’ll partner with our Office Managers and Operations team to support smooth day-to-day operations. Your responsibilities will include coordinating administrative activities, maintaining accurate records and documentation, tracking operational workflows, and keeping internal systems organized and up to date. You’ll also provide day-to-day support to the wider team, helping ensure our clients and tenants receive a professional, efficient, and responsive experience.

What You'll Be Doing:

• Prepare and send invoices for services and products
• Process registrations, documentation, and related records
• Complete and submit required forms and paperwork accurately and on time
• Assist with permits, applications, and other administrative documentation as needed
• Create simple, professional social media content
• Organise digital files and maintain accurate records
• Provide administrative support to managers and team members as needed
• Handle customer follow-ups and general enquiries when required

What We're Looking For:

• Experience supporting property or facilities-related businesses, such as Property Management, Real Estate Operations, Facilities Management, Tenant Services, or Building Management – REQUIRED
• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
• Experience handling permits, compliance documentation, rebates, or similar administrative processes
• Excellent written and verbal English communication skills – MUST
• Comfortable creating and scheduling basic social media content
• Tech-savvy with the ability to quickly learn new systems and software
• Highly organised, detail-oriented, and dependable
• Able to work independently while managing multiple priorities effectively

Work Details:

• Full-time, remote
• 8 hours per day, 5 days per week

Application Instructions:
To be considered, please complete all of the following:
-Use """AOM""" as your email subject line

• Share a brief cover letter highlighting your relevant experience, particularly in property or facilities support
• Include a link to your CV/résumé

Applications that do not include all of the above requirements will not be considered.