Accounts Manager / Bookkeeper

About Us:
Coalfields Climate Control is a growing HVAC and refrigeration contracting business based in the Hunter Valley, NSW, Australia. We install, service, and maintain air conditioning and refrigeration systems for residential and commercial clients.

The Role:
We're looking for a detail-oriented Accounts Manager / Bookkeeper to keep our finances accurate, our quotes turning around quickly, and our client relationships running smoothly. This is a part-time, remote role covering bookkeeping, job quoting, and client-facing account communication.

Training Provided:
Full training will be provided on our systems - no prior familiarity with our specific processes required.

Key Responsibilities:
Bookkeeping:
Manage day-to-day bookkeeping in Xero (invoicing, reconciliations, accounts payable/receivable)
Process and track payments, follow up on overdue accounts
Support payroll processing and superannuation payments
Maintain accurate financial records and assist with monthly reporting

Quoting
Prepare client quotes for AC install and service jobs using our standard pricing/markup structure
Coordinate with our job management system to ensure quotes and billing match completed work

Client Relationships
Liaise directly with clients on quotes, invoicing queries, payment plans, and account status
Flag discrepancies, cash flow concerns, or process improvements proactively

Requirements:
Proven bookkeeping/accounts experience
Experience with Xero required; experience with trade/field service software or CRM.
Comfortable preparing quotes/estimates against a pricing structure
Strong written and spoken English — this role involves direct client communication
High attention to detail and reliability with numbers
Comfortable working independently in a remote, small-team setup
Experience working with Australian businesses/clients preferred