Real Estate Virtual Assistant / Transaction Coordinator - Part-Time With Opportunity to Go Full-Time

Real Estate Virtual Assistant / Transaction Coordinator - Part-Time With Opportunity to Go Full-Time

We are a busy Chicago real estate team looking for a reliable, organized, and proactive Virtual Assistant to join our team.

This position will start part-time, but there is a real opportunity to move into a full-time role. One of our current team members will be going on maternity leave, and the right person will have the opportunity to take on more hours and responsibility.

You must be available to work Saturdays AND Sundays.

A major part of this role will be acting as our Transaction Coordinator and helping keep deals organized from contract to closing.

What you’ll be doing:

Managing real estate transactions from contract to closing
Keeping track of deadlines, documents, inspections, appraisals, and closing dates
Communicating with clients, attorneys, lenders, agents, and other parties
Scheduling and confirming property showings
Following up with listing agents
Updating our CRM, spreadsheets, and client records
Helping organize property searches and weekend tours
Following up with leads and existing clients
General real estate and administrative support

We’re looking for someone with excellent English, strong attention to detail, great communication skills, and the ability to stay organized while handling multiple transactions and clients.

Real estate or transaction coordination experience is strongly preferred. Experience with MLS, ShowingTime, CRM systems, Dotloop, DocuSign, or similar real estate tools is a big plus.

This position starts part-time with the opportunity to become full-time. You must be available Saturday and Sunday, plus agreed-upon weekday hours with some overlap during Chicago/Central Time.

To apply, send a short introduction, your relevant experience, your availability, and confirm that you can work both Saturday and Sunday.

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