Accounts Payable Coordinator – Europe (Remote)

Move One is seeking a highly organized and detail-oriented Accounts Payable Coordinator to support accounts payable and payment processing activities across multiple European entities.
This role plays a key part in our finance transformation journey as we bring AP and payment processing functions in-house from external accounting providers. You will work closely with Finance, Operations, Procurement, HR, and external accounting partners to ensure supplier payments are processed accurately, efficiently, and on time.
This is an excellent opportunity for a finance professional who thrives in a fast-paced international environment and enjoys working independently within a remote setting.
Key Responsibilities
Accounts Payable Coordination

• Coordinate accounts payable activities across multiple European legal entities.
• Review and monitor supplier invoices and ensure they follow the appropriate approval workflow.
• Verify invoices, supporting documentation, and approvals prior to payment processing.
• Liaise with operational teams to obtain outstanding approvals and supporting documents.
• Track payment due dates and maintain accurate payment schedules.

Payment Processing

• Prepare and coordinate weekly supplier payment runs across multiple countries.
• Initiate supplier payments through approved banking platforms.
• Coordinate payment approvals with authorized signatories.
• Respond to vendor and internal payment queries.
• Ensure timely and accurate processing of all payments.

Operational Expense Management

• Collaborate with operational teams to manage shipment-related costs, customs charges, vendor invoices, office expenses, employee reimbursements, and other operational payments.
• Ensure all payments comply with company policies, approval requirements, and internal controls.

Systems & Process Administration

• Maintain invoice approval workflows within Microsoft Dynamics 365 (D365) and other finance systems.
• Support electronic invoice processing and document management systems.
• Assist with automation projects and process improvement initiatives.

Compliance & Controls

• Ensure all payments comply with company policies and approval authorities.
• Maintain accurate supporting documentation for audit purposes.
• Support month-end accounts payable reconciliations.
• Provide payment and transaction information to external accounting partners as required.

Continuous Improvement

• Support the transition of accounts payable activities from external providers to the internal finance team.
• Identify opportunities to improve payment processes, controls, and efficiencies.

What You'll Bring
Essential Requirements

• Minimum 2 years of experience in Accounts Payable, Finance Administration, or a similar role.
• Experience processing supplier payments.
• Hands-on experience with Microsoft Dynamics 365 (D365).
• Strong understanding of accounts payable processes and financial controls.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently in a fully remote environment.
• Dedicated home office with reliable high-speed internet connectivity.
• Personal computer/laptop capable of supporting D365, Microsoft Office, Teams, and other business applications.

Preferred Qualifications

• Experience supporting multiple legal entities and international operations.
• Familiarity with online banking platforms and electronic invoice workflows.
• Experience within logistics, relocation, shipping, or other international service industries.

Key Competencies

• Exceptional attention to detail
• Strong organizational and time management skills
• Analytical thinking and problem-solving ability
• Effective communication and stakeholder management skills
• Ability to work independently and manage priorities remotely
• High level of integrity, accuracy, and confidentiality

Why Join Move One?

• Work remotely with an international organization.
• Be part of an exciting finance transformation initiative.
• Collaborate with colleagues and stakeholders across Europe and beyond.
• Contribute directly to improving and modernizing finance operations.

Interested candidates are encouraged to apply with an updated CV detailing their relevant experience and qualifications.