Executive Assistant

Full-time position
Paid for 40 hours (some weeks there is less work and some weeks its the full 40 hours)
The right person will be compensated accordingly (room to grow to $15-$20/hr)
Must be available Monday to Friday - 9:00 AM–5:00 PM Pacific Time
Long-term position with opportunity to grow into additional responsibilities

Communication
English proficiency: 9/10 or higher
Excellent written and verbal communication
Comfortable communicating professionally with clients and business partners
Strong attention to detail

Required Skills & Experience
Google Workspace

• Strong understanding of Google Workspace / Google Suite
• Google Drive
• Google Docs
• Google Sheets
• Gmail
• Comfortable maintaining an organized digital filing system

Video Editing & Content Repurposing

• Experience editing long-form YouTube content
• I currently use CapCut, but I am open to other editing platforms and workflows
• Ability to repurpose long-form YouTube content into Instagram Reels and short-form videos
• Ability to identify strong hooks and clips from longer content
• Add captions, B-roll, graphics and other elements needed to create professional short-form content
• Strong understanding of pacing, hooks and retention for social media

Canva & Graphic Design

• Strong understanding of Canva
• Create professional, on-brand social media graphics
• Create static graphic posts for Instagram, Facebook and ----------
• Create Instagram carousels
• Create YouTube thumbnails
• Ability to work from existing brand guidelines and templates
• Good eye for clean, professional design and visual consistency

AI Platforms

• Strong understanding of how to effectively use AI platforms
• I currently use Claude and ChatGPT
• Comfortable using AI for:

Content creation and repurposing
Research
Social media captions
Summarizing information
Brainstorming
Improving workflows

Administrative tasks

• Strong understanding of prompting and getting high-quality outputs from AI
• Ability to learn and implement new AI tools as they become available
• Social Media Management
• Schedule and publish content across:
• Instagram
• Facebook
• LinkedIn
• YouTube
• We currently use Metricool for scheduling and publishing
• Ensure content is properly formatted for each platform
• Maintain an organized and consistent publishing schedule

Meta Ads

• Previous experience with Meta Ads Manager
• Creating and publishing advertisements
• Managing an existing Meta Ads account
• Monitoring active campaigns
• Understanding basic campaign structure, targeting, audiences and performance metrics
• Ability to make basic campaign adjustments and optimizations
• Experience troubleshooting rejected ads or account issues is an asset

DocuSign

• Proficient with DocuSign
• Preparing documents for electronic signature
• Sending and tracking signature requests
• Maintaining properly completed and organized documents

Mortgage Fulfillment & Training

• Previous Canadian mortgage experience is not required, but would be a significant asset.
• You must be highly coachable and willing to learn.
• I want to train this person to understand, review and organize Canadian financial and income documents, including:

Preferred Skills

• Previous experience with Finnmo, a Canadian mortgage origination platform, is a significant asset
• Previous experience working with a CRM (My current CRM is built on GoHighLevel)

PLEASE ONLY APPLY IF THE ABOVE DESCRIPTION MEETS YOUR SKILLS