Full-Time Accounts Payable and Accounts Receivable Assistant

A Canadian warehousing and logistics company is seeking an experienced Accounts Payable and Accounts Receivable Assistant.
The successful applicant will prepare customer invoices, monitor and collect outstanding balances, process supplier invoices, track upcoming payments, and maintain accurate financial records.
This position requires at least one year of accounting-related experience, excellent attention to detail, strong English communication skills, and the ability to handle confidential financial information responsibly.
Accounts Receivable Responsibilities
Prepare and issue accurate customer invoices using Zoho Invoice
Review warehouse records to identify all billable services
Calculate receiving, storage, outbound, fulfillment, labour, packaging, transportation, and other service charges
Compare invoices against approved customer rate sheets
Send invoices and account statements to customers
Track invoice dates, payment terms, due dates, payments, and outstanding balances
Monitor Due on Receipt and Net 15 customer accounts
Follow up on overdue invoices by email and telephone
Document collection activity, customer responses, payment commitments, and disputes
Match customer payments against outstanding invoices
Investigate billing discrepancies and missing charges
Prepare weekly accounts receivable and collections reports
Escalate disputed or seriously overdue accounts to management
Accounts Payable Responsibilities
Receive, review, and record supplier invoices
Confirm that supplier invoices are accurate and properly supported
Match invoices with purchase approvals, receipts, contracts, or service records
Identify duplicate invoices, incorrect charges, and missing documentation
Maintain a schedule of bills and payment due dates
Prepare supplier invoices for management approval
Prepare proposed weekly payment schedules
Record approved payments in the accounting system
Maintain organized supplier records and supporting documents
Communicate professionally with suppliers regarding invoice discrepancies
Reconcile supplier statements against company records
Track recurring expenses and ensure invoices are received and recorded
Prepare weekly accounts payable and upcoming-payment reports
Escalate urgent, disputed, or unusual supplier charges to management
General Accounting Responsibilities
Maintain accurate accounts payable and accounts receivable records
Update Excel or Google Sheets financial trackers
Assist with bank and credit-card reconciliations
Organize invoices, receipts, rate sheets, statements, and payment records
Assist with month-end reporting and record preparation
Provide management with weekly cash collection and payment summaries
Assist with additional bookkeeping and administrative tasks when required
Required Qualifications
At least one year of professional accounting, bookkeeping, accounts payable, accounts receivable, or billing experience
Practical experience with both accounts payable and accounts receivable
Experience using Zoho Invoice or QuickBooks
Applicants with QuickBooks experience must be willing and able to learn Zoho Invoice
Strong Microsoft Excel or Google Sheets skills
Understanding of invoices, credits, payment terms, reconciliations, and account statements
Experience following up with customers regarding overdue payments
Ability to review supplier invoices and identify discrepancies
Excellent written and spoken English
Comfortable communicating with customers and suppliers by email and telephone
Strong numerical accuracy and attention to detail
Ability to work independently, follow procedures, and meet deadlines
High level of honesty, confidentiality, and professional judgment
Reliable computer, high-speed internet, backup internet access, and quiet workspace
Ability to provide at least two verifiable professional references
Working Hours
The successful applicant must work a full eight-hour shift aligned with Toronto business hours, Monday to Friday.
Toronto changes between Eastern Standard Time and Eastern Daylight Time. The corresponding Philippine schedule may change by one hour during the year.
Applicants must confirm that they are comfortable working a full overnight shift in the Philippines.
Financial Controls
All invoices must be reviewed carefully before being issued or recorded
The employee may prepare supplier payments, but management approval is required before any payment is released
The employee may not independently add or change supplier banking information
Supplier banking changes must be independently verified by management
Discounts, refunds, credits, write-offs, payment arrangements, and invoice adjustments require management approval
All payment and collection activity must be documented
Company, customer, supplier, banking, and financial information must remain confidential
Any suspected duplicate invoice, unusual payment request, or possible fraud must be reported immediately
Compensation
Please provide your expected monthly salary in USD.
Compensation will be based on accounting experience, software proficiency, English communication skills, and performance during the hiring process.
The successful applicant will complete a paid trial or probationary period, with the opportunity for permanent long-term employment based on performance.
How to Apply
Use the subject line: FULL-TIME AP/AR ASSISTANT
Your application must include:
A summary of your accounts payable, accounts receivable, bookkeeping, and billing experience.
The number of years you have worked in an accounting-related role.
Your experience using Zoho Invoice, QuickBooks, Excel, and Google Sheets.
An example of how you handled an overdue customer invoice.
An example of how you identified or resolved a supplier invoice discrepancy.
Your expected monthly salary in USD.
Confirmation that you can work a full overnight shift aligned with Toronto business hours.
Confirmation that you can provide two verifiable professional references.
A short email you would send to a customer whose invoice is seven days overdue.
A one-minute voice recording introducing yourself and explaining your AP/AR experience.
Applications that do not answer all ten questions will not be considered.
Reference Checks
Shortlisted applicants must provide at least two professional references who can verify their employment history, accounting experience, reliability, accuracy, integrity, and work performance.
References should include a company email address or another verifiable method of contact. References will only be contacted after the applicant has been shortlisted.
Hiring Process
Qualified applicants will complete:
Application review
Short video interview
Paid practical AP/AR test
Professional reference check
Paid probationary period
Please do not include identification documents, banking information, or other sensitive personal information in your initial application.