Executive Assistant

About us
Dealroo ---------- dia builds and runs LinkedIn content for startup founders and VC firms.

The role
We're hiring an EA / outreach coordinator to take two things off the CEO's desk: outbound execution and calendar mechanics. You'll run LinkedIn prospecting from the CEO's account, run one-to-one outreach to our 1,000+ newsletter subscribers, support client outreach programs, and own the calendars for the CEO, our team, and client-side executives. The goal: the CEO only shows up to conversations, never to coordination.

What you'll own

• LinkedIn outreach from the CEO's account: build and clean prospect lists, send connection and follow-up sequences using approved templates, log every touch, hand off warm replies same day.
• Newsletter outreach: segment the subscriber list, identify who fits our client profile, run personalized outreach based on engagement, keep list hygiene clean.
• Client outreach programs: maintain target-account and exclusion lists (we must never contact a client's competitors), route interested leads to the correct tracked scheduling link, and keep an attribution log of booked qualified calls.
• CEO calendar: scheduling, rescheduling, confirmations, buffers, and daily prep. Hard rule: no calls before 10:30 AM ET.
• Client and team calendars: coordinate recurring client interviews and content calls between our team and client-side executives and their assistants, including time-zone changes and last-minute moves, without escalating to the CEO.
• Tracking: one source of truth for outreach volume, replies, and booked calls, plus a short weekly summary (sent / replied / booked / at-risk follow-ups).

A typical week

• A steady, agreed volume of tracked outreach touches across LinkedIn and email , all from approved templates with light personalization.
• Same-day triage of every reply; qualified interest routed to a scheduling link and confirmed.
• Zero calendar collisions, zero unconfirmed meetings, zero missed reschedules.
• One-page outreach and calendar report every Friday.

You're a fit if you

• Have 2+ years as an EA, VA, or SDR/BDR support, ideally at an agency, startup, or B2B services firm.
• Write clean, natural English and can hold someone else's voice in short outreach messages.
• Are genuinely precise. Wrong name, wrong time zone, wrong prospect, or contacting a competitor are the failure modes of this job, and they're all avoidable.
• Know your way around LinkedIn (Sales Navigator a plus), Google Workspace (Calendar, Sheets), Slack, Calendly, and an email or outreach tool.
• Work well asynchronously
• Must be available during EST hours.

To apply
Send a short note on how you've managed as an EA in the past