HR Operations Coordinator – Home Care

We are a growing home care company looking for a highly organized, proactive HR Operations Coordinator to own caregiver onboarding, compliance, and employee administration.

This is a fast-moving operational role. Caregivers often need to be cleared quickly for client assignments, so you must communicate directly with caregivers, follow up persistently, and move tasks forward without waiting to be reminded.
Responsibilities

• Process new hires immediately after hiring decisions
• Communicate directly with caregivers throughout onboarding
• Collect and aggressively follow up on required documents
• Maintain the master onboarding/compliance tracker
• Manage Paychex onboarding and resolve setup/account issues
• Track Guardian, HCA/background clearance, and other requirements
• Set up caregivers in WellSky and CareAcademy
• Coordinate orientation and required training
• Conduct/coordinate I-9 and E-Verify processes
• Track credential expirations and renewals
• Maintain employee records and active/inactive/rehire status
• Process offboarding across all systems
• Maintain accurate CLEARED FOR WORK status for every caregiver

Critical Expectation

You own the onboarding pipeline from hire to first shift. Speed and follow-through matter. If something is missing, you don't wait - you contact the caregiver, follow up, resolve the issue, and keep the process moving.
At any ---------- nt, we should know exactly who is CLEARED FOR WORK, who isn't, what's missing, and the next action required.

What We're Looking For

Highly organized, persistent, responsive, excellent written and spoken English, comfortable communicating directly with caregivers, strong attention to detail, and able to independently drive tasks to completion.

Schedule: Pacific Time business hours