BOOKKEEPER / EA - Australian Clients - Min 7+Yrs Exp

Employment Type: Bookkeeper / Executive Assistant - Full-time - Immediate Commencement
Reporting to: Board of Directors - Prior bookkeeping experience with Australian clients and GST/BAS standards.

ROLE OVERVIEW
We are seeking a highly organised and experienced professional for a hybrid position combining Private / Executive Assistance with Senior Bookkeeping. This role involves providing direct administrative and personal support to the company Directors , alongside managing core financial bookkeeping, data systems. The ideal candidate will possess strong experience in Bookkeeping / Executive Assistant capacity supporting business directors, extensive expertise in cloud-based accounting platforms, and a strong background in navigating tax compliance and luxury property operations.

EXECUTIVE ASSISTANT RESPONSIBILITIES
Private / Executive Assistance & Property Management

Provide high-level Private / Executive Assistance directly to the Directors for both business operations and personal matters.

Manage high-end residential properties—including tracking utilities and overseeing maintenance schedules—while liaising closely with housekeepers, domestic staff, and contractors.

Coordinate complex schedules, cross-timezone meetings, international flights, and itinerary management.

Google Workspace (Gmail suite) , Monday, Canva.

Manage luxury service providers, private contractors, personal shopping, and executive administrative tasks.

Draft professional correspondence, invoices, and corporate reports using Microsoft Word and Excel.

BOOKKEEPING RESPONSIBILITIES
Manage financial records and data entry using Xero

Manage and oversee international transactions, including the processing of foreign currency payments via Wise, Australian,

Maintain, update, and manage data integrity within the company CRM platform.

Accounts payable and receivable, process payroll, and conduct precise bank reconciliations within Xero.

Essential financial reports through Xero, including profit and loss statements and balance sheets.

Support budgeting, forecasting, property financial analysis, and liaise with external auditors as required.

REQUIRED HRS, QUALIFICATIONS, SKILLS
Monday - Friday 11.30AM - 8.00PM PHP Time

Minimum 10+ years Bookkeeping / Accounting Experience
Minimum 5+ years Executive Assistant Experience

Extensive, senior-level experience utilising cloud bookkeeping systems and software.
Experience assisting in a private capacity and managing household or personal coordination requirements..
High proficiency with Wise (formerly TransferWise), corporate CRM platforms, Microsoft Excel, Microsoft Word, and Google Workspace (Gmail suite).
Proven expertise in financial bookkeeping, financial compliance, and tax lodgements.
Detail-oriented with exceptional organisational, problem-solving, and communication abilities.
Absolute confidentiality and professionalism when managing high-level business, estate, and private data.

How to Apply
Please submit your resume along with a brief note outlining your experience with Executive Assistance / Financial Bookeeper