Assistant Office Manager (Remote)

We're looking for a motivated and highly organized Assistant Office Manager to become an integral part of our growing team.

If you've supported operations within property management, real estate, facilities management, tenant services, building operations, or a similar industry, and thrive in a dynamic environment where no two days are the same, we'd love to connect with you.

As an Assistant Office Manager, you'll play a key role in keeping our operations running smoothly. Working closely with our Office Managers, you'll coordinate administrative activities, manage records and documentation, monitor operational processes, and help ensure our internal systems remain efficient and well-organized. Your work will directly support both our team and the clients and tenants we serve, making you an essential contributor to our day-to-day success.

We're looking for someone who takes initiative, stays organized under pressure, and enjoys solving problems before they become challenges. The ideal candidate is dependable, detail-oriented, and confident juggling multiple priorities while maintaining accuracy and professionalism. Strong communication skills, a collaborative mindset, and a passion for creating efficient processes will set you up for success in this role.

If you're excited by the opportunity to support a high-performing team, contribute to operational excellence, and grow your career in a supportive and fast-paced environment, we'd love to hear from you.

What You'll Be Doing:

• Prepare and send invoices for services and products
• Process registrations, documentation, and related records
• Complete and submit required forms and paperwork accurately and on time
• Assist with permits, applications, and other administrative documentation as needed
• Create simple, professional social media content
• Organise digital files and maintain accurate records
• Provide administrative support to managers and tea ---------- mbers as needed
• Handle customer follow-ups and general enquiries when required

What We're Looking For:

• Experience supporting property or facilities-related businesses, such as Property Management, Real Estate Operations, Facilities Management, Tenant Services, or Building Management – REQUIRED
• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Support
• Experience handling permits, compliance documentation, rebates, or similar administrative processes
• Excellent written and verbal English communication skills – MUST
• Comfortable creating and scheduling basic social media content
• Tech-savvy with the ability to quickly learn new systems and software
• Highly organised, detail-oriented, and dependable
• Able to work independently while managing multiple priorities effectively

Work Details:

• Full-time, remote
• 8 hours per day, 5 days per week

Application Instructions:
To be considered, please complete all of the following:
-Use ""AOM"" as your email subject line

• Share a brief cover letter highlighting your relevant experience, particularly in property or facilities support
• Include a link to your CV/résumé

Applications that do not include all of the above requirements will not be considered.