QuickBooks Online Bookkeeper for Two U.S. Companies

We are looking for an experienced QuickBooks Online bookkeeper to manage the books for two U.S.-based companies:

1. A digital marketing and advertising company (active), requiring catch-up and ongoing monthly bookkeeping

2. A consumer products and e-commerce company (inactive), requiring historical cleanup and final bookkeeping

The initial priority will be completing the historical cleanup and final bookkeeping for the inactive company. After that work is completed, the role will continue with ongoing monthly bookkeeping for the active company.

RESPONSIBILITIES

• Categorize transactions accurately in QuickBooks Online
• Reconcile bank and credit card accounts
• Review and reconcile balance sheet accounts
• Complete historical catch-up and cleanup bookkeeping
• Record loans, owner contributions, distributions, and equity transactions correctly
• Identify missing, duplicated, or incorrectly categorized transactions
• Prepare profit and loss statements, balance sheets, and general ledgers
• Maintain organized supporting documentation
• Prepare accurate books for our U.S. tax preparer and business financing requirements
• Provide a clear list of questions or unresolved transactions

REQUIRED QUALIFICATIONS

• At least three years of bookkeeping experience
• At least two years of QuickBooks Online experience
• Experience working with U.S.-based companies
• Experience with catch-up or cleanup bookkeeping
• Strong bank, credit card, and balance sheet reconciliation skills
• Strong understanding of basic accounting principles
• Excellent attention to detail and written English
• Reliable internet connection
• Ability to protect confidential financial information

PREFERRED QUALIFICATIONS

• QuickBooks Online ProAdvisor certification
• Accounting or finance degree
• Experience managing multiple business entities
• Experience with e-commerce, advertising, or service businesses
• Experience preparing books for U.S. tax returns or business financing

QuickBooks certification is preferred but not required. Demonstrated accuracy, experience, and bookkeeping ability are more important.

HOURS AND SCHEDULE

• Approximately 10 to 20 hours per week during the initial cleanup
• Fewer hours after the books are current
• Flexible working schedule
• Occasional availability during U.S. Pacific Time business hours
• Long-term opportunity for the right person

HOW TO APPLY

Begin your application with the words:

QBO BOOKKEEPER

Please answer the following questions:

1. How many years of QuickBooks Online experience do you have, and how many U.S.-based companies have you managed?

2. Have you completed historical catch-up or cleanup bookkeeping? Briefly describe the project.

3. Explain the difference between categorizing bank-feed transactions and reconciling a bank account.

4. Which balance sheet accounts do you normally reconcile as part of a monthly close?

5. Are you QuickBooks Online ProAdvisor certified? If yes, please provide verification.

6. What experience do you have with Amazon businesses or Marketing agencies?

7. What is your hourly rate, weekly availability, and current workload?

Applicants who do not begin their application with “QBO BOOKKEEPER” or answer all six questions will not be considered.

Shortlisted candidates will be invited to complete a brief paid bookkeeping test before being hired.