Accounting & Financial Records Specialist

Bookkeeper / Accounting & Financial Records Specialist

Part-Time Position | Remote

We are looking for a reliable, detail-oriented Bookkeeper / Accounting & Financial Records Specialist to manage our day-to-day bookkeeping and financial record keeping.

The ideal candidate has strong experience with Excel, bookkeeping, accounting software, expense tracking, receipt management, and financial reporting. You will be responsible for keeping our books accurate and up to date, organizing financial documentation, and preparing regular reports that help us understand the financial performance of the business.

Key Responsibilities

• Enter and categorize receipts, invoices, expenses, payments, and other financial transactions on a regular basis.
• Maintain accurate and organized bookkeeping records.
• Manage and maintain company books on an ongoing basis.
• Reconcile bank and credit card transactions and identify discrepancies.
• Track business expenses and ensure receipts and supporting documentation are properly recorded.
• Maintain organized digital records of receipts, invoices, bills, and other accounting documents.
• Enter and maintain financial information using Excel and accounting software.
• Prepare detailed monthly, quarterly, and annual expense reports.
• Generate financial summaries and reports as requested.
• Track income, expenses, accounts payable, and other financial transactions.
• Monitor transactions for errors, missing information, duplicates, or inconsistencies.
• Assist with month-end, quarter-end, and year-end bookkeeping procedures.
• Maintain accurate records for tax preparation and reporting purposes.
• Provide management with organized financial information and reports when required.
• Develop and maintain spreadsheets and accounting templates as needed.
• Keep all financial and company information strictly confidential.
• Communicate promptly regarding missing receipts, unclear transactions, or discrepancies requiring clarification.

Required Qualifications & Experience

• Previous experience in bookkeeping, accounting, or financial administration.
• Strong working knowledge of Microsoft Excel, including formulas, sorting, filtering, and creating financial reports.
• Experience using accounting/bookkeeping software such as QuickBooks, Xero, Sage, Wave, or similar platforms.
• Experience managing receipts, expenses, invoices, reconciliations, and financial records.
• Ability to prepare accurate monthly, quarterly, and annual expense reports.
• Strong attention to detail and accuracy.
• Excellent organizational and record-keeping skills.
• Ability to work independently and consistently meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to identify discrepancies and investigate financial information.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality regarding company finances and business information.

Preferred Qualifications

• Bookkeeping certification or accounting education.
• Experience managing books for a small or growing business.
• Experience preparing financial statements and management reports.
• Familiarity with Canadian bookkeeping and tax requirements.
• Experience working with multiple accounts, credit cards, and payment platforms.
• Experience creating customized Excel financial tracking systems and reports.

What We Are Looking For

We are looking for someone who is organized, trustworthy, dependable, and extremely detail-oriented. This position requires someone who will take ownership of the company's financial records and ensure that transactions are entered accurately and kept current.

The successful candidate should be comfortable working independently, asking questions when information is unclear, and identifying potential errors before they become larger problems.

Accuracy, confidentiality, consistency, and attention to detail are extremely important for this position.