Shopify, Affiliate Management & B2B Sales management

Executive Assistant | Shopify | Affiliate Management & B2B Sales | Fashion E-commerce Brand. We ara an international high fashion brand active in wholesale (B2B), retail, direct-to-consumer e-commerce (Shopify), affiliate marketing, and product development with teams across Europe, USA and Asia.
We are looking for a highly proactive and organized Executive Assistant who will work directly with the Founder & CEO. This is not a traditional admin role. We need someone who can build and maintain a live Shopify operating system for the entire business, proactively follow up on affiliates and B2B sales, and keep all operations perfectly organized in a fast-growing international company.
Key Responsibilities:

• Design, build, and keep live a comprehensive Shopify system (dashboards, project timelines, KPI trackers, supplier databases, action plans, etc.) that becomes the single source of truth for the company.
• Proactively manage and follow up on affiliate and ambassador programs — performance tracking, partner communication, optimization, and reporting.
• Support and actively follow up on B2B/wholesale sales activities: lead tracking, client communication, order status, and pipeline management.
• Coordinate collection development, production timelines, and logistics with teams in Europe, USA and Asia.
• Support D2C e-commerce operations and Shopify-related projects.
• Track key financial and operational KPIs and prepare clear reports and action plans for the Founder.
• Coordinate marketing activities, photoshoots, and product launches.
• Manage suppliers, logistics, and deadlines.
• Take full ownership of projects and ensure nothing falls through the cracks.

Requirements:

• Strong expertise in Shopify — you have built and scaled complete operational systems, workspaces, and dashboards from scratch (please share examples or a portfolio).
• Experience with affiliate program management or performance follow-up.
• Experience supporting B2B sales processes and client/account follow-up.
• Excellent organizational, project management, and follow-up skills.
• Comfortable working with numbers, KPIs, and business performance data.
• Excellent written and verbal English communication skills.
• Self-starter who can work independently and take full ownership while reporting directly to the Founder.
• Experience in fashion, retail, or e-commerce is a strong advantage.
• Familiarity with ClickUp is a plus.

Ideal Candidate: You enjoy building structure in complex situations and love turning operational chaos into clear, living systems (especially in Shopify). You can seamlessly switch between affiliate optimization, B2B sales follow-up, production planning, marketing coordination, and financial tracking while keeping perfect oversight. You are proactive, detail-oriented, and excited to work directly with a founder in an international, scaling fashion business.
Position Details:

• Fully remote
• Long-term opportunity
• Direct reporting to the Founder & CEO
• International fashion brand with teams in Europe, USA and Asia

What We Offer:

• 100% remote work
• Long-term collaboration with a growing international brand
• Direct access to the Founder & CEO

How to Apply: Please send the following:

• Your CV via WHATSAPP +1 (659) ---------- • A short introduction video (1–2 minutes)
• Examples or description of SHOPIFY B2B systems you have built + relevant experience with affiliate management or B2B sales follow-up
• Your availability and current time zone

We look forward to hearing from organized, proactive candidates who are ready to become the operational backbone of our business.