GoHighLevel VA — Client Onboarding & Automation Builds (Full-Time, Long-Term)

Be able to do the following:

• Send the intake form and collect everything on the checklist: service area, hours, service list, pricing, current lead sources
• Chase and collect access — Google Business Profile, Facebook Business Manager, domain registrar for DNS, existing CRM export, logo and photos. Politely, persistently, using our follow-up templates until you have all of it
• Schedule the kickoff call, prep the agenda, take notes, log action items
• Build the sub-account: load our snapshot, configure business profile, timezone, and hours
• Provision the phone number and submit A2P 10DLC brand and campaign registration (or toll-free verification). Track approval status daily and flag delays before they slip the go-live date
• Set up email sending: Mailgun subdomain, DNS records (SPF, DKIM, DMARC), verify, run warm-up
• Customize the snapshot for that specific client — business name, service area, and offer language in every SMS and email in every workflow
• Connect the calendar, set availability and buffers, configure notifications
• Rename pipeline stages to match the client's actual sales process
• Wire up integrations: Facebook lead ads, website forms, call tracking
• Migrate and clean existing contacts, dedupe, tag by source
• Connect Google Business Profile and activate the review request sequence
• Run the full end-to-end test: submit a test lead through every source, confirm the text-back fires to a real phone, confirm email lands in the inbox and not spam, confirm the calendar books. Screenshot each step
• Complete the go-live checklist and record a short Loom walking the client through their dashboard
• Run the Day 7 and Day 30 check-in: confirm data is flowing, pull the first report
• Keep every client's onboarding status updated in our tracker so we can see progress without asking

You must have the following:

• 1+ year hands-on inside GoHighLevel — sub-accounts, workflows, calendars, pipelines. Not "I've watched tutorials."
• The ability to open a broken workflow and explain why it isn't firing
• Written English strong enough to email a US business owner directly and write client-facing SMS and email copy that reads like a native speaker
• The persistence to follow up four times on missing credentials without being asked to
• Genuine attention to detail — you follow the SOP exactly, and you tell us when the SOP is wrong
• Reliable internet with a backup connection, quiet workspace, comfort with time tracking (Timeproof)
• At least 4 hours of daily overlap with US Central time