Beauty Admin & Marketing Assistant

Aspara Studios is a creative beauty studio committed to delivering exceptional client experiences. We’re looking for a highly organised and personable Virtual Assistant to act as our online point of contact, keeping client communications and bookings running smoothly — and helping us build smarter systems along the way.

The Role

You’ll be the first point of contact for our clients online, managing day-to-day enquiries and bookings. Beyond day-to-day tasks, you’ll use AI tools to help set up efficient systems and workflows for the studio, reducing manual work over time. This is a part-time remote role requiring approximately 2 hours per day, with flexibility around core studio hours.

What You’ll Do

• Act as the main online point of contact for client enquiries
• Confirm and manage daily bookings, ensuring clients are informed and prepared for their appointments
• Monitor and respond to studio email s in a timely and professional manner
• Communicate with clients regarding design details and appointment preparation, providing clear and friendly guidance
• Plan and send monthly email newsletters or marketing communications to our client list
• Assist with the coordination and organisation of studio events
• Use AI tools (e.g. ChatGPT, Claude, Zapier, automation platforms) to build templates, streamline repetitive tasks, and set up systems that improve studio efficiency
• Document and refine processes so they’re easy to maintain and hand over

What We’re Looking For

• Strong written communication skills — warm, clear, and professional
• Excellent attention to detail and ability to stay on top of multiple enquiries
• Experience with email management and/or client-facing roles
• Confidence using AI tools to problem-solve and create efficient workflows
• Comfortable using booking, email , and scheduling tools (experience with Mailchimp a plus)
• Self-motivated and proactive — able to spot opportunities to improve processes, not just follow them
• A genuine interest in the creative or beauty industry is a bonus

Hours & Compensation

• Approx. 2 hours per day, Monday–Friday

• Remote and flexible