Executive Admin with Canva Experience

I'm looking for a highly organized Executive Admin to work closely with me as the Managing Director and become a key part of our growing business.

This is much more than a traditional administrative role. You'll support our sales, marketing, and operations while helping improve our systems and processes. I'm looking for someone proactive, detail-oriented, and eager to grow with the company long-term.

Key Responsibilities
Manage my calendar, email s, and daily administrative tasks.
Proofread and professionally format sales proposals prepared by our General Manager.
Follow up with clients after proposals have been submitted.
Respond to new inquiries and assist with estimate and proposal preparation.
Create and manage our social media presence using photos and videos from our project site diaries.
Develop marketing collateral, capability statements, and other branded materials.
Review and clean up field data entered into Varicon.
Review job cost timesheets within Varicon.
Ensure daily site diaries are completed by supervisors and distributed to relevant project stakeholders.
Provide general administrative support to help improve business systems and processes.

What I'm Looking For
Excellent written and spoken English.
Outstanding organizational skills and exceptional attention to detail.
Experience using Canva and managing social media platforms.
Previous Executive Assistant or Virtual Assistant experience.
Confidence communicating professionally with Australian clients.
A proactive mindset with the ability to work independently.
Construction industry experience is an advantage but not required.

Why Join Us?

I'm looking for someone who wants to build a long-term career with our company. As we continue to grow, you'll have the opportunity to grow alongside us and take on greater responsibilities.

How to Apply

To be considered, you must complete BOTH application forms below. Applications submitted without both forms will not be reviewed.

Form 1:
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Form 2:
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Once you've completed both forms, your application will be reviewed, and shortlisted candidates will be contacted for the next step.

We look forward to hearing from you!