Executive Operations Virtual Assistant (Part-Time)

We're looking for an exceptionally organized, proactive Executive Operations Virtual Assistant to support two growing brands:

• Lotus Acupuncture & Chinese Medicine
• Practice Profit Blueprint

This is not a typical virtual assistant position.

We're looking for someone who enjoys building order from chaos, improving systems, and helping a founder stay focused on high-value work.

You may be a great fit if you:
Love checklists and organization
Enjoy learning new software
Are naturally proactive
Catch mistakes before others do
Communicate clearly and professionally
Like using AI to work smarter
Enjoy documenting processes
Take ownership instead of waiting for instructions
Responsibilities
Manage Google Workspace and Drive
Update CRM (GoHighLevel)
Organize digital files
Create and maintain SOPs
Assist with podcast production and scheduling
Build Canva graphics
Format documents and presentations
Research projects
Maintain project trackers
Help improve business systems
Other executive support tasks as assigned
Preferred Experience
Google Workspace
Canva
ChatGPT or other AI tools
GoHighLevel (preferred but not required)
Project management software
SOP documentation
Excellent written English
Details
Remote
Flexible schedule

Opportunity to grow into a long-term leadership role as the company expands
To Apply

Please answer these questions:

Tell me about a process you improved.
What AI tools do you use?
What software do you learn most quickly?
If you noticed something inefficient in my business, what would you do?
Tell me about a time you solved a problem before being asked.