Property Management Accountant

Key Focus Areas

Your primary goal is to ensure the integrity of the firm’s financial data through:

Precise Transaction Recording: Maintaining a steady pulse on all financial activities.
Record Accuracy: Ensuring every entry is backed by clear documentation and support.
Team Collaboration: Working closely with the Controller to meet Business goals.

Weekly Responsibilities:

• Fund Management: Calculate and prepare transfer amounts from trust to operating accounts for the management revenue.
• Banking & Reconciliation: Record and reconcile trust bank transactions, ensuring funds are correctly allocated to owners and management.
• Accounts Payable: Manage the AP process, including invoice review and payment preparation.
• Credit Card Oversight: Monitor credit lines, process payments, and coordinate with cardholders to resolve unsupported transactions.
• System Integrity: Review bills in Xero and manage property setups (commissions, fees, and owner assignments) in Clearing and Hostaway.
• Cross-Functional Support: Coordinate with regional teams and Guest Support to resolve invoice or reservation discrepancies.

Monthly Responsibilities:

• Financial Reporting: Prepare draft owner statements, month-end journal entries for revenue/accruals, and ad-hoc revenue reports.
• Homeowner Invoicing: Create and upload monthly cleaning and maintenance invoices to Clearing software.
• Compliance & Tax: Support Sales Tax tracking and prepare reports for local and municipal tourism tax
• Audit Support: Maintain meticulous schedules and documentation for audits and reviews.
• Process Improvement: Adhere to SOPs and immediately escalate any discrepancies to the Controller.

Requirements:

• Proven experience in accounting for property management business is an asset
• Proficiency in Xero, and property management software (Hostaway/Clearing).
• Strong communication skills to collaborate with North American teams.
• Ability to work the required Eastern Time shift.

Application Instructions:

To apply, please attach your updated resume to your application. In the email subject line, include the word "PM Accountant" exactly as written.