Real Estate Team Admin / Transaction Coordinator

About Us

The Unlock Real Estate Group is a growing real estate team inside Copper Creek Real Estate, one of Oklahoma City's leading independent brokerages. Our agents are in the field every day writing offers, running appointments, and working leads. We need someone behind them who keeps the database clean and the files moving.

This is not a task-rabbit gig. You'll be the operational backbone of the team and you'll work directly with the team leader.

What You'll Do
CRM Management
--Own Follow Up Boss — data entry, lead routing, tagging, smart lists, and list hygiene
--Build and maintain action plans, drip campaigns, and follow-up sequences
--Manage Zillow Flex lead intake and keep statuses current so nothing ages out
--Track lead sources and hold agents accountable to their follow-up activity
--Pull weekly pipeline and activity reports for the team leader

Transaction Coordination
--Manage files from contract to close on Oklahoma transactions
--Build and manage every file in Dotloop — prepare and route OREC contracts, addenda, and disclosures for signature
--Track and calendar every critical date: TRR deadline, financing, appraisal, title commitment, survey, closing
--Coordinate with lenders, title, co-op agents, inspectors, and clients
--Keep agents ahead of deadlines — you chase, they sell
--Maintain broker-compliant files and submit for compliance review

General Team Admin
-Listing setup: MLS input, photo/media coordination, marketing checklists
--Calendar and appointment management for the team leader
--Prepare listing and buyer presentations
--Manage email inboxes and shared team documents
--Run recurring reports and help build/document team processes

What You Must Have
--Prior transaction coordination experience on Oklahoma real estate transactions — you know OREC forms and Oklahoma timelines without being walked through them
--Dotloop — hands-on experience building loops, managing templates, routing for signature, and submitting files for compliance review
--Follow Up Boss — you've worked inside FUB day to day, not just clicked around in it: smart lists, action plans, lead routing, tagging, and reporting
--Zillow Flex / Zillow Premier Agent (preferred teams) — you understand Flex lead flow, response-time standards, status updates, and how connection and conversion metrics are tracked
--Fluent written and spoken English, comfortable on calls with US clients and vendors
--Ability to work the full 8–5 CST shift, five days a week
--Reliable high-speed internet, a backup connection, and a power backup plan
--Strong follow-through — you close loops without being reminded
--Comfort with e-signature platforms, Google Workspace, and MLS systems

WHEN APPLYING FOR THIS be sure to put "UNLOCK" in all caps in the subject line.