Experienced Real Estate Transaction Coordinator

Experienced Transaction Coordinator – Long-Term Opportunity with Growing Real Estate Operations Company

We are a growing transaction coordination company dedicated to delivering smooth, compliant, and stress-free closings for real estate agents and their clients. We are looking for a highly experienced Transaction Coordinator to join our team and manage full-cycle real estate transactions with excellence.

This is a long-term career opportunity for a proactive professional who thrives on ownership, precision, and outstanding service. If you’re an organized, detail-oriented TC who enjoys managing high-volume pipelines and building strong relationships, we want to hear from you!

Non-Negotiable Requirements (Must-Haves):

• 2+ years of hands-on experience managing California real estate transactions end-to-end (contract to close), including drafting offers, counteroffers, disclosures, and all required documents.
• Proven ability to independently and accurately manage 15+ pending transactions at once.
• Available to work Monday–Friday, 8:30 AM – 5:30 PM PST.
• Experience with transaction management software (OTC, Aframe or very similar platform).
• Familiarity with brokerage platforms such as KW Command, SkySlope, Glide, and others.
• Strong proficiency with Google Workspace, Google Forms, Zapier, and basic AI tools.

-Excellent written and spoken English with strong phone, email , and text communication skills.
-Professional remote setup: reliable high-speed internet, backup power/internet, and dual monitors.
-Self-starter with exceptional attention to detail, organization, and customer service mindset.

Key Responsibilities:

• Independently manage 15–20+ active transactions from executed contract through closing.
• Review contracts, disclosures, and documents for accuracy and compliance.
• Coordinate seamlessly with agents, clients, lenders, escrow, title, and vendors.
• Track all deadlines, contingencies, and required documentation.
• Maintain accurate records and real-time status updates in our systems.
• Deliver outstanding support and communication to agents and clients.
• Proactively identify and suggest workflow improvements.

This Role is a Great Fit If You:

• Excel at juggling a high-volume pipeline while maintaining accuracy and calm under pressure.
• Love being a key player who keeps transactions moving smoothly and stress-free.
• Take pride in providing exceptional service to agents and clients.
• Are proactive, solutions-oriented, and a clear communicator.

This Role is NOT a Good Fit If You:

• Prefer purely behind-the-scenes administrative work with minimal client/agent interaction.
• Are looking for short-term or low-commitment work.

What We Offer:

• Competitive compensation based on your experience and performance.
• Long-term career growth within a supportive, expanding company.

Opportunity to make a real impact on agents’ businesses and client experiences.
Professional development and process improvement input valued.

How to Apply (Follow Exactly or Your Application Will Be Ignored)
Send an email with all of the following:

Start your email with the exact phrase: "TC - HIRE ME!" Please submit the following (applications without these will not be considered):

• A short introduction video (1–2 minutes) explaining how your background specifically matches our requirements and why you’re excited about this opportunity.
• A brief written summary highlighting your relevant experience with California transactions, high-volume management, A-Frame, and the tools listed above.
• A detailed resume with previous work experience

We review applications carefully and respond to qualified candidates promptly. We value your time and expertise—thank you for reading the full description!