Senior Executive Virtual Assistant (AI-Enabled) | Executive Support, Operations & AI

This is a premium Executive Assistant role. Please do not apply if you're looking for a traditional task-based Virtual Assistant position. We're looking for someone who takes ownership, embraces AI and wants to grow into the operational right-hand person to the founder of a growing consulting business.

Build Something Bigger Than Just Another VA Job

Hi, I'm Lee Stewart, Founder of ESG Strategy, an Australian sustainability consulting business that works with CEOs, Boards and executive leadership teams across Australia, New Zealand and the Pacific.

I'm looking for a Senior Executive Virtual Assistant who wants far more than a traditional admin role.

This is an opportunity to become my long-term right-hand person and help build a growing international consulting business.

If you're someone who enjoys improving systems, embracing AI and taking ownership rather than simply waiting for instructions, I'd love to hear from you.

About Me

I spend most of my time:

Meeting CEOs
Running executive workshops
Writing books
Speaking at conferences
Developing business strategy
Growing the business

Where I struggle is the administration and operational side of running a growing business.

That's where you come in.

What You'll Do

You'll become responsible for helping the business run smoothly.

This includes:

Executive Support
Calendar management
Inbox management
Meeting coordination
Travel bookings
Drafting email s
Meeting notes and action lists
Protecting my time
Client Support
Preparing proposal drafts
Managing CRM (Pipedrive)
Following up clients
Managing opportunities
Maintaining proposal templates
Operations
Improving business processes
Creating SOPs
Organising SharePoint and Teams
Building AI workflows
Keeping projects moving
Building dashboards
Finance Administration
Working directly with our bookkeeper
Preparing information for Xero
Following up invoices
Weekly cashflow summaries
Helping keep the business financially organised
Marketing
LinkedIn scheduling
Website updates
Newsletter coordination
Researching target companies
CEO outreach
Coordinating webinars
Supporting book launches
AI Is Important

I use ChatGPT and Claude every day.

I'm looking for someone who genuinely enjoys using AI to improve workflows.

Experience with any of the following is highly regarded:

ChatGPT
Claude
Zapier
Make
n8n
Notion
Read AI

You don't need to be a programmer.

You do need to love finding smarter ways to work.

Who Will Succeed

You are probably someone who:

? Takes initiative
? Doesn't wait to be told
? Notices problems before others
? Loves improving systems
? Enjoys learning AI
? Writes excellent English
? Is highly organised
? Can be trusted with confidential information
? Wants a long-term career, not just another VA job

What Will Make You Stand Out

Please include answers to the following in your application:
1. Tell me about a process you improved without being asked.
2. What AI tools do you use every day, and how have they saved time or improved a business?
3. Describe the busiest executive or founder you've supported.
4. What's the biggest mistake you've made professionally, and how did you handle it?
5. If you started with me on Monday, what would your first 30 days look like?

This Is Important

I'm not looking for someone who simply waits for instructions.
I'm looking for someone who wants to become a trusted business partner over the coming years.
If you're excited by that opportunity, I'd love to hear from you.

Thanks,

Lee Stewart
Founder & Principal
ESG Strategy