Personal & Business Assistant (Virtual) — Sacred Flow Chiropractic & Wellness

About the Role
Sacred Flow Chiropractic & Wellness is a growing practice founded by Dr. Kelsey Clevenger, blending chiropractic care with nervous system education through the Autonomic Regulation Method (ARM) program. We're looking for a highly organized, resourceful Personal & Business Assistant to work directly behind the scenes — think of this as being the right hand to the business owner, keeping systems, operations, and projects running smoothly so she can stay focused on patient care and program growth.

This is not a customer service or front-desk role. You'll be working in the back office — supporting operations, systems, and internal projects rather than communicating directly with patients.

What You'll Do
Act as a right-hand support to the business owner, managing recurring tasks, projects, and follow-through so nothing falls through the cracks
Manage and maintain GoHighLevel (CRM/practice management system) — including data entry, workflow updates, and back-end organization
Help build out and organize course content and materials for the ARM program (structuring modules, formatting content, organizing resources)
Create and maintain SOPs (Standard Operating Procedures) for practice and program operations
Track KPIs and compile regular reporting for the business owner
Support general operations across the practice and ARM program — research, organization, project coordination
Help coordinate and organize team operations and internal documentation
Manage calendars, task lists, and follow-ups as needed
Flag issues, bottlenecks, or opportunities you notice — this role has room to grow with initiative
Build landing pages and help promote various online/virtual offerings

What We're Looking For
Strong organizational skills and follow-through — you finish what you start without needing reminders
Comfortable learning new software quickly (GoHighLevel experience REQUIRED)
Detail-oriented with strong writing and documentation skills
Self-motivated and able to work independently with minimal oversight
Tech-savvy and comfortable with Google Workspace, Canva, Slack, and similar tools
Prior experience as a virtual assistant, executive assistant, or operations support strongly preferred
Discretion and professionalism — you may have access to sensitive business and practice information

Tools You'll Use
Google Workspace, GoHighLevel, Canva, Slack, Wise

What We Offer
Clear onboarding with a formal Independent Contractor Agreement and onboarding guide
90-day performance review with raise eligibility
Opportunity to grow with a values-driven, expanding wellness business

How To Apply
To apply, please submit the following:

Your resume, along with a brief note on your virtual assistant / operations experience.
Answers to these screening questions (short answers are fine):
What experience do you have with GoHighLevel or similar CRM/practice management systems?
Describe a time you built or improved an SOP, process, or system for an employer or client.
How do you typically track your time and communicate progress on tasks to a client who isn't checking in daily?
What does "supporting the back end of a business" mean to you, in your own words?
Availability — hours per week you can commit, and time zone.
A brief video introduction (2–3 minutes, phone recording is fine) telling us a bit about yourself, your relevant experience, and why this role interests you. This helps us get a sense of how you communicate before moving forward.

Shortlisted candidates will be asked to complete a paid trial task (a small, real piece of work — e.g., organizing a sample SOP or setting up a mock CRM workflow) before a final hiring decision is made. This helps us make sure it's the right fit on both sides before moving forward with a full Independent Contractor Agreement.