Data Analyst - Commercial Real Estate Operations

Venture Pacific Commercial Real Estate is seeking a highly organized, detail-oriented Virtual Assistant to support our brokerage with data research, recruiting, marketing, transaction support, and administrative operations. This is a long-term position with opportunities for growth into a senior operations role.

The ideal candidate is proactive, tech-savvy, dependable, and able to manage multiple projects while maintaining a high level of accuracy.

Primary Responsibilities

Data Research & Analysis

• Pull foreclosure data including Notices of Default (NOD), Notices of Trustee Sale (NTS), tax-defaulted properties, and foreclosure auction information.
• Research San Diego County code enforcement and property violation records.
• Locate owner contact information using TruePeopleSearch and other skip-tracing tools.
• Verify ownership through county assessor and recorder records.
• Organize research into Excel spreadsheets and import data into the CRM.
• Create prospect lists for acquisitions, listings, leasing, and marketing campaigns.
• Perform market research and commercial property analysis.

REO & Commercial Real Estate Support

• Complete REO tasking and asset management support.
• Maintain lender and asset manager portals.
• Track deadlines, assignments, and required documentation.
• Assist with Broker Price Opinions (BPOs), property valuations, and listing preparation.
• Monitor REO opportunities and distressed property inventory.
• Perform MLS data entry for new listings, updates, and status changes.
• Maintain listing accuracy across MLS and marketing platforms.

Marketing & Listing Support

• Create professional property flyers, brochures, and marketing packages using Canva, Adobe, or Microsoft Publisher.
• Create and schedule social media posts for Facebook , Instagram, LinkedIn, and other platforms.
• Prepare email marketing campaigns and newsletters.
• Create and send text message campaigns to prospects, clients, and property owners.
• Assist with listing syndication and online advertising.
• Maintain marketing databases and contact lists.

Recruiting & Human Resources

• Post job openings on recruiting platforms.
• Screen resumes and applications.
• Coordinate candidate interviews.
• Schedule video interviews.
• Track applicants throughout the hiring process.
• Assist with onboarding new employees and virtual assistants.

Administrative Support

• CRM management and data entry.
• Calendar management and appointment scheduling.
• Prepare reports and spreadsheets.
• File organization using Google Drive.
• Document preparation and quality control.
• Other administrative duties as assigned.

Required Skills

• Excellent written and verbal English communication.
• Strong organizational and multitasking skills.
• Advanced Microsoft Excel or Google Sheets experience.
• CRM experience.
• Excellent internet research skills.
• Strong attention to detail.
• Ability to work independently with minimal supervision.
• Excellent time management skills.

Preferred Experience

Experience with any of the following is highly preferred:

• Commercial real estate
• REO asset management
• Foreclosure research
• County assessor and recorder websites
• GIS mapping systems
• MLS listing input and maintenance
• Canva
• Adobe Acrobat
• Microsoft Office Suite
• Google Workspace
• Follow Up Boss
• TruePeopleSearch
• PropStream
• Reonomy
• CoStar
• Crexi
• Google Earth
• Dialers such as Mojo, CallTools, ReadyMode, XenCALL, or BatchDialer

Equipment Requirements

• Quiet home office
• Reliable computer
• Dual monitors preferred
• High-speed internet
• Backup internet preferred
• Backup power source preferred
• Quality USB headset
• Webcam for Zoom or Google Meet meetings

Schedule

• Part-time position (20–30 hours per week).
• Monday through Friday.
• Must be available during U.S. Pacific Time business hours (8:00 AM – 5:00 PM PST).
• Flexible schedule within business hours.
• Consistent attendance is required.
• Punctuality is mandatory.

Compensation

• Competitive hourly pay based on experience.
• Performance bonuses based on productivity and results.
• Opportunity for additional hours and advancement based on performance.
• Long-term career opportunity with room for growth.
• Ongoing training and professional development.

To Apply

Please submit the following information in one shared Google Drive folder:

1. Video Introduction (2–3 Minutes)

Please answer the following:

• Tell us about yourself.
• Describe your virtual assistant experience.
• Describe your commercial real estate experience (if any).
• Explain why you would be a good fit for this position.
• Show us your home office setup.

2. Internet Speed Test

• Visit [ ---------- ]( ---------- )
• Wait until the test is complete.
• Upload a screenshot of the results.

3. DISC Personality Assessment

• Complete the DISC assessment at [ ---------- ]( ---------- )
• Save your results as a PDF.
• Upload the PDF to your Google Drive folder.

4. Answer the Following Questions

• Do you have backup internet? If yes, what type?
• Do you have backup power? If yes, what type (generator, UPS, battery backup, etc.)?
• What headset do you use?
• What computer do you use (processor, RAM, and operating system)?
• What CRM systems have you used?
• What dialers or calling software have you used?
• What graphic design software have you used (Canva, Adobe, etc.)?
• Have you created MLS listings before? If yes, which MLS systems?
• Have you created real estate flyers or marketing brochures?
• Have you managed business social media accounts?
• Have you scheduled email or SMS marketing campaigns?
• Have you recruited or interviewed employees?
• Have you worked with U.S. clients before?
• Have you worked in commercial real estate, residential real estate, REO, lending, title, escrow, insurance, financial services, or another B2B industry?
• What is your expected hourly rate in U.S. dollars?
• When are you available to start?

We are looking for a dependable, detail-oriented professional who is eager to become a long-ter ---------- mber of our commercial real estate team and contribute across operations, marketing, recruiting, and brokerage support.