Supply Chain & Procurement Specialist

I’m a Canadian founder building admittd, a patient?centric comfort brand focused on clarity, dignity, and trust during hospital stays. We’re entering a growth phase and need a strategic supply?chain professional who can help us move from a fragmented vendor setup to a predictable, contracted, scalable supply chain.

This role starts part?time or project?based, with the clear opportunity to evolve into a full?time position as the business grows.

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About the Role

We currently work with ~20 Alibaba vendors across multiple product components. Your primary mission is to audit, consolidate, and modernize this supply chain into a reliable, cost?efficient, long?term vendor ecosystem.

You’ll lead vendor evaluation, negotiation, consolidation, QC setup, freight coordination, and the creation of repeatable procurement processes. This is a strategic role with meaningful impact on product quality, margins, and operational stability.

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Key Responsibilities

• Vendor Audit & Evaluation — review all existing suppliers, assess reliability, quality, communication, and risk
• Supplier Consolidation — reduce ~20 vendors to 3–5 contracted partners
• Price & Terms Negotiation — secure better pricing, MOQs, payment terms, and lead times
• QC Process Setup — define standards and coordinate with QC firms (e.g., QIMA, V-Trust)
• Freight & Logistics Coordination — select freight forwarders, define Incoterms, build landed cost models
• Lead-Time Modeling — create predictable production + shipping timelines
• Procurement SOP Creation — build ordering, tracking, and escalation workflows
• Cost Analysis — evaluate cost-saving opportunities and margin improvements
• Supplier Relationship Management — maintain strong, long-term vendor partnerships
• Documentation & Reporting — maintain organized procurement records and vendor scorecards

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What Success Looks Like

• Vendor list reduced from ~20 ? 3–5 high-quality suppliers
• Clear contracts, pricing, MOQs, and lead times
• QC and freight processes established
• Predictable replenishment cycles
• Clean, organized procurement documentation
• A supply chain that supports scaling into retail and institutional partners

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Requirements

• Strong experience in supplier sourcing, vendor management, and negotiation
• Experience with Alibaba/China sourcing is a major plus
• Familiarity with QC processes, freight forwarding, or Incoterms is ideal
• Excellent English communication
• Strong analytical and documentation skills
• Comfortable working independently and managing timelines
• Organized, detail?oriented, and proactive
• Open to part?time or project?based work with potential to grow into full?time

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Schedule & Compensation

• Part?time or project-based to start
• Opportunity to evolve into full?time as the business grows
• Flexible daytime Philippines hours
• Some overlap with Calgary evenings preferred