personal and business assistant needed

Are you an organized, self-motivated professional who enjoys helping others and creating systems that make businesses run more efficiently? If so, I’d love to hear from you.

I am a successful Realtor based in Minnesota looking for a part-time Virtual Assistant who is ready to become an integral part of my business. This position will begin part-time with the opportunity to grow into a full-time Real Estate Transaction Coordinator and Executive Assistant with increased responsibilities, hours, and compensation.

About You

I’m looking for someone who:

• Is a true self-starter who doesn’t wait to be told what to do.
• Can create and improve systems and workflows.
• Is highly organized and detail-oriented.
• Has excellent written communication skills.
• Is trustworthy, honest, and maintains complete confidentiality.
• Is kind, professional, and enjoys building relationships.
• Takes pride in providing exceptional customer service.
• Can work independently while keeping me informed.
• Is tech-savvy and learns new software quickly.
• Treats both my business and personal life with professionalism and respect.

Responsibilities

This position will begin by helping organize and grow my real estate business through tasks such as:

Executive & Personal Assistant

• Organize and maintain my email inbox.
• Manage my calendar and appointments.
• Follow up on important email s.
• Help organize both business and personal tasks.
• Order professional photography and coordinate appointments.
• Maintain organized digital files and systems.

Client Care

• Send monthly client newsletters.
• Send canned email s and follow-up campaigns.
• Create personal client touches throughout the year.
• Build long-term relationships with past clients.
• Help plan and coordinate client appreciation events.
• Organize holiday mailers and seasonal campaigns.

Marketing & Social Media

• Create daily social media content.
• Schedule posts across multiple platforms.
• Engage with followers and past clients.
• Create ---------- and Facebook content.
• Design postcards and direct mail campaigns.
• Coordinate neighborhood farming campaigns.

Business Development

• Cold calling.
• Research lead-generation opportunities.
• Help grow my online presence.
• Identify creative ways to generate new business.

Administrative

• Track expenses in spreadsheets.
• Categorize expenses for tax purposes.
• Maintain accurate business records.
• Assist with additional administrative projects.

As the position grows, responsibilities will expand into:

• Real Estate Transaction Coordination
• Listing Management
• Buyer Coordination
• Contract Management
• Client Communication
• Closing Coordination

Compensation

• Starting Pay: $4.00/hour
• Part-time with flexible hours
• Opportunity for increased hours, responsibility, and pay based on performance.

Application Process

To be considered, please submit the following:

1. Monthly Client Email

Write a sample monthly client engagement email you would send on my behalf.

2. Client Appreciation Gift

Tell me where you would order client appreciation cards or gifts and explain why you recommend that company.

3. Client Appreciation Event

Share one creative client appreciation party idea and include a sample invitation.

4. Social Media Examples

Create:

• One LinkedIn post
• One Facebook post

These should reflect a professional Realtor who values relationships and community.

5. Email Management

Explain how you would responsibly manage someone else’s email account while protecting confidential information and ensuring nothing important is missed.

6. Systems & Organization

Tell me about systems you’ve created (or would create) to keep a busy business organized and efficient.

7. Why You?

Tell me why you’re the right fit for this position and what excites you about helping grow a successful real estate business.

What Success Looks Like

The ideal candidate will become someone I can trust completely—someone who anticipates needs, keeps me organized, communicates professionally with my clients, and genuinely cares about helping my business grow. I am looking for a long-term tea ---------- mber who values relationships, integrity, organization, and exceptional service.