Remote Accountant / Full-Charge Bookkeeper — U.S. Small Business (QuickBooks + Mercury)

Remote Accountant / Full-Charge Bookkeeper — U.S. Small Business (QuickBooks + Mercury)

Type: Part-time to start (~2 hours/day), with strong potential to grow Location: 100% Remote (company based in California, USA) Schedule: Flexible, with some overlap with U.S. Pacific business hours preferred

About the role

A small U.S.-based manufacturing company is looking for a sharp, reliable, and detail-obsessed accountant to take full ownership of our books. Our current bookkeeper — who has worked with us remotely for about two hours each day — is retiring, and we're looking for someone even better to step in and make this position their own.

This is not a "wait to be told what to do" role. Our CEO is not an accountant and does not want to micromanage. He wants a true professional who will jump in, get organized fast, ask smart questions when needed, and guide him on the financial side rather than the other way around. If you're a self-starter who takes pride in clean books and enjoys owning your work, you'll thrive here.

We're a very small team (three staff plus the CEO), so you'll work closely with everyone to make sure transactions are categorized correctly and nothing slips through the cracks. The CEO also owns two other small businesses — so once you've proven yourself, there is real room to expand your hours, scope, and income.

What you'll do
Keep the books clean, accurate, and up to date in QuickBooks
Manage day-to-day banking through Mercury online business banking
Organize and track invoices, and pay vendors accurately and on time
Work closely with staff to ensure proper categorization of income and expenses
Reconcile accounts monthly and flag anything unusual
Prepare and organize records for tax season, and coordinate with our tax preparer/CPA
Produce simple, clear financial reports the CEO can actually understand and act on
Proactively spot problems, suggest improvements, and keep us organized without being chased
What we're looking for
A certified accountant / bookkeeper with solid formal training (CPA or equivalent certification strongly preferred)
Strong hands-on experience with QuickBooks (Online and/or Desktop)
Comfortable with U.S. accounting practices and working with U.S. small businesses
Experience with U.S. tax preparation or preparing books for a U.S. tax filing
Familiarity with Mercury or similar online business banking (or the ability to learn it quickly)
Bookkeeping experience with a manufacturing or inventory-based business is a big plus
Excellent written English and clear, proactive communication
Trustworthy, discreet, and comfortable handling sensitive financial information
A genuine self-starter who owns their work and doesn't need hand-holding
Why you'll like working with us
A CEO who trusts good people and stays out of the weeds
Clear ownership of your role — you run the books, you guide us
A small, friendly team where your work is visible and appreciated
Long-term stability and real growth — additional hours and scope across three businesses for the right person
Compensation

Part-time to start (roughly two hours per day), with pay based on your experience and certifications. As you take on more, hours and compensation will grow. We're looking for a long-term partner, not a quick placeholder.

How to apply

We read every application carefully, and we want to know you did too.

Start your message with the word "LEDGER" so we know you read this posting all the way through.
Briefly tell us about your accounting certification and your experience with QuickBooks and U.S. bookkeeping/tax.
Tell us about a time you caught a mistake or got a messy set of books organized — what you did and what the result was.
Let us know your available hours and your general overlap with U.S. Pacific time.

We're excited to find someone who will truly own this role. Thanks for reading — we look forward to hearing from you.