Creative Operations & Executive Support Virtual Assistant

Hello,
I run a creative greeting card business focused on interactive, novelty, and nostalgic cards. I’m looking for a long-term virtual assistant who can support both creative business operations and executive function tasks (planning, organizing, reminders). By trade, I am a graphic designer, and I’m looking for someone to help support my designs through social media, catalog creation, and brand assets.

This role is perfect for someone organized, creative, calm, detail-oriented, and friendly who enjoys helping creative projects come to life.

Key Responsibilities:

• Creative Business Support
• Create high-quality designs for brand content, social media, and product listing mock-up images, plus other brand-consistent visual assets. No AI.
• Organize product catalogs, card concepts, and Google drive files
• Write clear, engaging, and SEO-optimized product content to improve search visibility and conversions, and draft marketing blurbs and other listing copy. (Etsy, Shopify, Faire)
• Schedule newsletters and social media posts (MailerLite, Instagram, Pinterest, YouTube etc.)
• Research trends in greeting cards, stationery, competitors, and novelty products
• Understand the cultural and contextual use of products to create resonant and relevant content
• Track vendor markets, deadlines, and opportunities
• Maintain Notion for inventory, SKUs, and product ideas
• Video editing skills for creating short videos/reels

Executive Function & ADHD Support:

• Manage my calendar and schedule tasks with realistic deadlines
• Break large projects into small, actionable steps
• Send gentle reminders and daily priority lists (3-task focus everyday)
• Organize ideas and notes into Notion, and create tasks

Work Schedule:
Preferred overlap:
US Central: 9:00 AM – 11:00 AM
Philippines: 10:00 PM – 12:00 AM
US Central: 7:00 PM – 10:00 PM
Philippines: 8:00 AM – 11:00 AM

• A weekly meeting Monday US morning to plan for the week
• 1 body-double session on zoom/google meet a week - to push through creative projects
• VA works 5-8 hours a day

Required Skills:

• Excellent written English
• Design skills in Canva and or Adobe products
• Strong organization and task management skills
• Comfortable with Notion or willing to learn
• Reliable internet and consistent availability
• Experience with social media scheduling tools or email marketing
• Social media post tracking and ad management

Nice-to-Have Skills:

• Experience with creative businesses, Etsy, or e-commerce
• Knowledge of SEO best practices for brand marketing and e-commerce businesses
• Familiarity with Shopify
• Experience working with ADHD entrepreneurs or productivity coaching

Communication Style:
I’ve worked with one part-time VA for 4 years, and it’s time I find a full-time assistant. I prefer clear, kind, and proactive communication.
I value assistants who:

• Ask clarifying questions
• Suggest improvements
• Are calm and encouraging rather than overly rigid

To Apply:
Please include;

• A brief introduction about you and if this role appeals to you
• Relevant experience
• Your availability in US Central Time
• Confirm your hourly rate