Legal Executive Assistant

Role Description

This is a full-time remote Legal Executive Assistant role. In this position, you will support legal and administrative functions by conducting in-depth research and maintaining records. You will ensure communication flows smoothly between relevant parties while reading and organizing email s, managing calendars, scheduling meetings, and tracking deadlines. Additional responsibilities include assisting with administrative tasks related to legal cases and ensuring all documentation is accurate and organized.

Document Preparation: Draft, revise, and proofread legal documents, including motions, pleadings, and other documents as needed.
Docket Maintenance: Save docket files, rename files, and maintain an organized case file for each client
Client Communication: Handle client inquiries, schedule appointments, and maintain professional communication.
Case Management: Initiate new client interviews, organize and maintain case files, track deadlines, and ensure all case-related documents are up-to-date.
Research: Conduct legal research and gather relevant case information as needed.
Administrative Tasks: Perform general clerical duties such as data entry, managing phone calls, managing email s, and preparing reports.
Coordination: Assist attorneys with court filings, scheduling meetings, and managing calendars.
Confidentiality: Maintain confidentiality of all case information and adhere to the firm's policies and procedures.
Hours of work: The Contractor shall render a total of eight (8) hours per day of work from Monday to Friday anytime from 8 AM to 8 PM CST.

Qualifications

Background in Law and experience with Legal Document Preparation, preferably with three (3) years of experience
Strong Communication and interpersonal skills to liaise effectively with stakeholders
Proficiency in Research and Document Review to ensure accuracy and thoroughness
Exceptional organizational skills and attention to detail
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Proven ability to manage multiple tasks and meet strict deadlines
Proficiency in using legal research tools and office technology
Bachelor’s degree in Law, Legal Studies, or a related field preferred
Prior experience as an Executive Assistant or Paralegal is highly beneficial

Industry
Law Practice
Employment Type
Full-time