Virtual Assistant

Full-Time Virtual Assistant

Location

Remote (Philippines preferred)

Hours

Full-time, 40 hours per week

About Inspired Growth

Inspired Growth helps service-based business owners simplify their operations, improve efficiency, and scale through better systems, organization, and strategic support. We partner closely with our clients to create efficient businesses that give them back their time.

We're looking for someone who is extremely detail-oriented, proactive, dependable, and eager to learn. If you're the type of person who catches mistakes others miss, enjoys checking the details, and loves keeping things organized, you'll fit right in.

Accuracy is more important than speed. We value quality work, thoughtful communication, and people who take ownership of their responsibilities.

Position Overview

This is a full-time Virtual Assistant position supporting both internal business operations and client work. No two days will look exactly the same. One day you may be organizing files, the next scheduling social media, updating project management software, or helping prepare client deliverables.

We're looking for someone who enjoys variety, takes initiative, and genuinely loves creating order from chaos.

Responsibilities

Administrative Support

• Manage and organize email inboxes
• Calendar management and appointment scheduling
• Data entry and CRM updates
• Internet research
• Organize Google Drive folders and files
• Create and maintain spreadsheets and documents
• Prepare meeting agendas and notes
• Follow up on action items

Project & Operations Support

• Update ClickUp projects and tasks
• Track project deadlines and deliverables
• Document and improve Standard Operating Procedures (SOPs)
• Organize client information and project files
• Perform quality checks before work is delivered to clients
• Assist with process improvements and operational tasks
• Help identify ways to make workflows more efficient

Client Support

• Assist with client onboarding tasks
• Send follow-up email s when requested
• Maintain accurate client records
• Prepare documents and presentations
• Ensure client files remain organized and up to date

Content & Marketing Support

• Schedule social media posts
• Format newsletters, blogs, and email s
• Upload content to websites
• Create simple Canva graphics using existing templates
• Repurpose existing content into multiple formats
• Assist with podcast, workshop, or event preparation

Qualifications

We're looking for someone who:

• Has exceptional attention to detail and takes pride in producing accurate work
• Notices small mistakes before they become larger problems
• Is highly organized and enjoys creating structure
• Can prioritize tasks and manage multiple projects
• Works independently with minimal supervision
• Communicates clearly and professionally
• Is dependable and consistently meets deadlines
• Learns new software quickly
• Takes initiative and looks for ways to improve processes
• Maintains confidentiality with client information
• Has a positive attitude and enjoys helping others succeed

Preferred Experience

Experience with any of the following is a plus:

• Google Workspace
• ClickUp
• Canva
• HubSpot or another CRM
• MailerLite or another email marketing platform
• WordPress or Squarespace
• ChatGPT or other AI tools
• Loom
• Zoom or Google Meet

What Success Looks Like

Within your first 90 days, you will:

• Complete assigned tasks accurately and on time
• Learn our systems and workflows quickly
• Require minimal supervision for recurring tasks
• Communicate proactively with updates and questions
• Maintain organized project documentation
• Help improve efficiency by identifying better ways to complete recurring tasks
• Deliver work that requires little to no revisions because of your attention to detail

Compensation & Benefits

• Full-time position (40 hours per week)
• Paid training
• Opportunities for growth and increased responsibility
• Performance reviews with advancement opportunities
• Compensation based on experience and qualifications

Why You'll Love Working With Us

We believe in creating systems that reduce stress and help people do their best work. You'll be part of a growing business where your ideas are welcomed, your work makes a difference, and there are opportunities to grow as the business grows.

How to Apply

Please submit the following:

• Your resume
• A brief introduction about yourself
• Your weekly availability
• A 2–3 minute video introducing yourself and explaining why you'd be a great fit
• Links to any relevant work samples or portfolio (if available)

Please answer the following questions in your application:

1. What does being detail-oriented mean to you?
2. Tell us about a time you caught a mistake before it became a problem.
3. What AI tools do you currently use in your work?
4. What project management tools have you used?
5. What is your internet speed? Please include a screenshot.
6. What computer do you use for work? Please include the specifications.
7. Are you comfortable recording Loom videos to communicate updates with clients and tea ---------- mbers?
8. Complete this sentence: "The detail most people miss is..."
9. Create a Google Doc titled "Inspired Growth VA Application" and share the view-only link in your application.

Attention to Detail Test

To help us identify candidates who carefully read instructions, please include the word "Pineapple" somewhere in the subject line of your application email . Applications that do not include this word may not be considered.

We look forward to hearing from you!