Executive Assistant

Part-time Virtual Executive Assistant needed for artist and small business owner living and working in New York, USA. The role is approximately 20 hours per week depending on the week, and hours are flexible. The role is $5 an hour to start with the potential for growth leading into full-time employment within a year.

Who We Are:

Vermilion is a US-based arts educational organization dedicated to providing career support and opportunities to actors, filmmakers, and multi-hyphenate artists in film, television, and theater. The company has expanded over the past four years from our founder’s early days teaching acting at studios in New York City. The organization now includes a mentorship program, industry workshops, the Vermilion podcast, and a vibrant community of working artists from all across the United States.

The founder works full-time as a filmmaker and straddles both aspects of the industry: art and business. The VA would be assisting in all facets of running both arms of the founder's life, including filmmaking and the company. Role includes interfacing with students, working artists, and high-level industry professionals in Hollywood. This is not a role for an early-career VA. We are looking for at least five years of previous VA experience. Previous experience with HNWI or high-level clients is mandatory.

Job responsibilities include:
-Online research
-Scheduling meetings and calendar
-Travel and housing admin
-Contract management
-General organization
-Communicating with team
-Managing interns
-Preparing files and deliverables
-Contact management, email blasts
-Email communication
-Invoicing

Requirements:

• At least 5 years of experience as a VA/executive assistant is MANDATORY.
• Familiarity with G-Suite, Zoom, Calendly, and iCal is mandatory.
• Previous experience with HNWI or high-level clients is mandatory.

Knowledge of Kajabi, Canva, Adobe Premiere, Adobe Photoshop, and Notion is preferred.

Please send a message with your materials, short cover letter, resume, and contact info included.