Executive Virtual Assistant – Marketing & CRM Specialist (Jobber Experience Preferred)

We are seeking a full-time Virtual Executive Assistant to support the growth of our US-based cleaning company. The ideal candidate is highly organized, proactive, and results-oriented, with experience in customer service, marketing, and CRM management.

Responsibilities

• Manage and update Jobber daily.
• Follow up on all leads until the sale is closed.
• Send quotes and follow up on proposals.
• Schedule services and coordinate with the cleaning team.
• Confirm appointments with clients.
• Request reviews (Google Reviews) after every service.
• Keep the CRM up to date.
• Manage email and calendars.
• Handle client calls and messages in English.
• Create email marketing campaigns.
• Post content on social media.
• Support digital marketing campaigns.
• Organize documents and administrative processes.
• Prepare weekly sales and follow-up reports.

Requirements

• Advanced English proficiency (spoken and written).
• Minimum of 2 years of experience as a Virtual Executive Assistant.
• Experience using a CRM.
• Experience with Jobber (preferred); must be able to learn it quickly if not already proficient.
• Knowledge of digital marketing.
• Experience with:
• Canva
• Google Workspace
• Microsoft Office
• Meta Business Suite
• Mailchimp or similar
• ChatGPT
• Excellent organizational skills and attention to detail.
• Ability to work US business hours.

Desired Skills

• Sales and client follow-up.
• Customer service.
• Professional communication.
• Problem-solving.
• Organization.
• Proactivity.
• Ability to work without supervision.