Executive Assistant with Hubspot Expertise

Looking for a highly organized, self-directed, and passionate Virtual Assistant to support our CEO. This role will provide Administrative Support to our CEO through research, document drafting, client file maintenance, sales enablement, ---------- management, and a number of other essential functions to ensure the smooth management of the business. This position is remote and reports to the Founder/CEO.

Responsibilities:
in this position will be wide-ranging and will primarily encompass, but will not be limited to:

1. supporting the CEO in their day-to-day engagement with our prospects and clients
onboarding new clients via our client onboarding process
2. managing operational processes
3. capturing meeting notes
4. supporting marketing and sales efforts, and drafting internal memoranda

This role will also assist the People415 tea ---------- mbers in different duties as assigned.

Duties:

Facilitate meetings - schedule, set agenda, take notes, provide follow-up actions
Update standard operating procedures and other "how-to" documents
Ensure appropriate branding of existing templates, client-facing documents, etc. - generally in Word, PPT, Google Docs, Google Slides
Draft correspondence and/or help develop templates
Manage calendar and deliverables
Review and prioritize email
Assisting in the creation and management of marketing materials, including managing the marketing calendar and assisting in the planning and execution of webinars and campaigns.
Maintain sales and marketing materials.
Update website content - Squarespace; update social channels - LinkedIn, Twitter , Facebook ; send Newsletter and other materials - HubSpot
Coordinate logistics for training sessions
Draft proposals and other sales enablement activities
Solicit feedback and testimonials from existing/past clients and referral partners
Research solutions to problems and provide recommendations
Manage vendors
Run reports - timesheets, sales reports, marketing campaign results
Assist with Business filings
Assist the owner with personal administrative matters including but not limited to: calendar management, travel arrangements, gift purchasing, projects
Anticipating needs before they arise
Offering input or recommendations based on context
Acting as a thought partner and time manager

Required Skills
1-3 years of experience in Administrative support.
Outstanding time management skills, professional communication skills (verbal, and written), attention to detail, and a strong sense of urgency.
Ability to influence decisions through data and research.
Remote experience is preferred.
Strong working knowledge of MS Office Suite and Google Suite.
Experience with HubSpot and Zoom

Qualifications
1-3 years of experience in Administrative support.
Outstanding time management skills, professional communication skills (verbal, and written), attention to detail, and a strong sense of urgency.
Ability to influence decisions through data and research.
Remote experience is preferred.
Strong working knowledge of MS Office Suite and Google Suite.
Experience with HubSpot and Zoom

Apps | Tools
Google workspace
Slack
Asana
Hubspot
Zoom

Employment Type
Part-time (20 hours/week) Timezone: Pacific Time

Work Hours
Mon-Fri, 4 hours per day, flexible based on candidate preferences and needs