HR and Payroll Specialist

We are seeking a detail-oriented and highly organized HR & Payroll Specialist to join a healthcare clinic based in Minnesota. This role is pivotal in supporting HR operations and ensuring smooth employee lifecycle management — from recruitment and onboarding to payroll and off boarding. The ideal candidate has a solid background in HR and payroll functions, with hands-on experience using ADP or similar payroll platforms, and a proven track record of managing remote teams across diverse business sectors. You will work during U.S business hours and get paid weekly + HMO.

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Key Responsibilities

Payroll & Benefits Administration

• Manage end-to-end payroll processing using ADP or equivalent payroll software, ensuring accuracy and timely submissions
• Handle employee benefits inquiries and assist with benefits administration
• Input and maintain accurate 401(k) data and contributions
• Prepare and analyze payroll and HR-related reports

Recruitment & Onboarding

• Advertise job openings on relevant platforms
• Create and update job descriptions
• Screen and interview candidates via phone and video calls
• Conduct background checks and reference verifications
• Coordinate onboarding and induction for new hires

HR Operations

• Monitor and manage the HR inbox and respond to queries promptly
• Maintain and update HRIS and employee records
• Ensure compliance with company policies and employment laws
• Support staff training and development initiatives
• Manage remote employee documentation and communication

Employee Relations & Offboarding

• Assist in disciplinary meetings and documentation
• Issue formal warnings as needed
• Manage employee exits, including contract terminations and offboarding
• Communicate changes and updates to staff as required

Requirements

• Proven experience in HR and payroll functions
• Hands-on experience with ADP Workforce Now, ADP Run, or a comparable payroll platform (e.g., Gusto, Paychex, QuickBooks Payroll) is REQUIRED
• Strong knowledge of HRIS systems and payroll platforms
• Solid understanding of US payroll practices, tax regulations, and compliance
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities
• Ability to handle confidential and sensitive information with the utmost discretion
• Comfortable working independently in a fast-paced remote environment

Preferred Qualifications

• Experience processing payroll for US-based companies remotely
• Familiarity with 401(k) administration and employee benefits management
• Background working with multi-state payroll is a plus
• HR certification (PHR, SHRM-CP, or equivalent) is an advantage