Part-Time Virtual Assistant – Video Production Logistics & Tracking

I'm a content producer managing weekly video shoots for a client in the beauty/wellness space — the videos are used for social media and website content. I'm looking for a reliable, detail-oriented VA to handle the production planning and logistics side of things, so I can stay focused on the actual shooting and creative strategy.

Responsibilities:

• Build and maintain a production tracker (Google Sheets or Asana) covering every video from planning through shoot day to final delivery — status, scheduled dates, notes
• Coordinate shoot logistics via email and/or Slack with the client's team — gathering weekly booking/availability schedules, confirming shoot slots, following up on details
• Track consent form status (sent / signed / on file) for anyone filmed
• Compile a monthly recap of production output (videos shot, delivered, upcoming) into a clean one-pager
• Maintain a simplified, client-facing view of the production calendar, separate from the internal working tracker
• General administrative support and email correspondence as needed
• Light competitive research — keeping an eye on what similar clinics/medspas are doing on Instagram and TikTok, flagging trends, formats, or content ideas worth considering

Requirements:

• Strong written English and clear communication — this role is client-facing over email
• Experience with Google Sheets/Excel, and ideally Asana or similar project management tools
• Highly organized and detail-oriented, comfortable managing recurring weekly logistics independently
• Reliable internet and availability for a few overlapping hours with EST (Toronto)
• Prior VA, production coordination, or project management experience preferred

To apply: reply with a short intro, relevant experience, and your availability (days/hours, time zone). Include the word "confetti" somewhere in your reply so I know you read the full posting.