Virtual Assistant (AI, Content & Marketing)

Experienced Virtual Assistant for Coaching Business (AI, Content & Marketing)

I am launching a coaching business and am looking for an experienced Virtual Assistant to join me on this journey. This is a long-term opportunity for someone who enjoys combining creativity, AI, marketing, and design. During the first year, you'll support different areas of the business as it grows. You will not be expected to perform all of these responsibilities at once. Instead, I plan to assign work based on your strengths, interests, and experience.

Please rank each category below using the following scale:

• 3 = Highly skilled and enjoy doing it
• 2 = Some experience and willing to do it
• 1 = Little or no experience, or not particularly interested

If you don't have experience in one or two areas but have strong skills in others, that's completely fine. I'm happy to tailor the role to your strengths and provide opportunities to learn new skills over time.

Responsibilities

1. AI Research & Content Development

• Conduct AI-assisted research using provided templates to create custom reports, summaries, and infographics.
• Develop content outlines, script libraries, and marketing copy for blogs, newsletters, websites, YouTube, Instagram, TikTok, Facebook , and other platforms. * Research or generate AI images, illustrations, and video assets for digital products and marketing materials. * Experience with copywriting is a plus. Also, must be able to organize digital files well either through Google Suites, or Notion databases, so they are tagged well and easily found.

Which AI tools do you use most often, and what types of content have you created? How do you organize your files?

2. Email Marketing

• Create and manage email marketing campaigns.
• Design email templates, newsletters, promotional email s, and automated sequences.
• Monitor campaign performance and suggest improvements based on analytics.

Which email marketing platforms have you worked with?

3. Community Management (optional)

• Set up, grow, market, and moderate Facebook Groups and/or Skool communities.
• Encourage member engagement and maintain a positive, active community.
• Monitor discussions and implement strategies to improve participation and retention.

Which communities have you managed, and approximately how large were they?

4. Digital Product & Graphic Design

• Design guides, checklists, workbooks, lead magnets, social media graphics, and other digital products using Canva.
• Create merchandise designs for print-on-demand products such as T-shirts, mugs, tote bags, and similar items.

What types of designs do you enjoy creating most? Please include examples or a portfolio if available. Highlight if you know well Canva's Pro advanced features such as bulk creation and Canva AI suite.

5. Short-Form Video Editing *(Optional)*

• Create engaging Instagram Reels, YouTube Shorts, TikTok videos, and other short-form content.
• Add captions, graphics, music, and branding elements.
• Experience creating high-retention videos is a bonus.

6. AI Image & Video Creation *(Optional)*

• Generate AI images and videos for marketing and educational content.

Which AI tools have you used (e.g., ChatGPT, Midjourney, DALL·E, Ideogram, Canva AI, Runway, Kling, Veo, Pika, HeyGen, Synthesia, etc.)?

7. Etsy Shop Setup & Management

• Set up and optimize an Etsy shop, including branding, policies, and shop configuration.
• Create SEO-friendly product listings with optimized titles, descriptions, tags, and images.
• Design listing mockups and digital product previews.
• Research keywords, competitors, and market trends to improve visibility and sales.

Bonus Skills

These are not required but would be a plus:

• OpenArtAI or similar AI platform;
• Shopify store setup and management
• Meta (Facebook & Instagram) & Google Ads Manager
• Basic website updates
• Automation tools such as Zapier or Make
• Project management tools (Trello, Asana, Notion)

I value curiosity, initiative, and a willingness to learn just as much as experience. If you're excited about helping build a coaching business from the ground up, I'd love to hear from you! For start I am offering 30 hours for ---------- $ per month based on your experience, skills and project complexity. If you are comfortable with this pricing, I welcome you to apply.

Thanks. I am looking forward learning about you.

Zanna