Virtual Executive Assistant to Physician & Entrepreneur

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I'm a physician, medical researcher, entrepreneur, and founder of CHARMEDBLING, a company that designs personalized stethoscope accessories for healthcare professionals around the world.

I'm looking for someone who loves organization and enjoys helping busy professionals stay focused by keeping projects, schedules, and priorities running smoothly.

This is a long-term position for someone who wants to become an important part of my team.

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About the Role

This is not a traditional virtual assistant position.

I'm looking for someone who is proactive, highly organized, detail-oriented, and enjoys building systems. I need someone who helps me stay ahead—not someone who simply waits for instructions.

You'll support me across research, business, scheduling, and personal organization.

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Responsibilities

• Manage calendar and scheduling
• Organize email and draft correspondence
• Track deadlines and follow up on action items
• Maintain project trackers
• Organize research projects and presentations
• Assist with business projects for CHARMEDBLING
• Coordinate meetings
• Organize Google Drive and documents
• Help manage travel and personal scheduling
• Build weekly dashboards and priority lists
• Research vendors, partnerships, and opportunities
• Communicate with team members and keep projects moving

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The Ideal Candidate

You:

• Love creating order from chaos.
• Are extremely organized.
• Think ahead and solve problems.
• Have excellent written English.
• Communicate professionally.
• Enjoy learning new software.
• Can manage multiple projects without dropping details.
• Are dependable and responsive.

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Required Skills

• Google Workspace
• Microsoft Office
• Excellent written English
• Strong organizational skills
• Experience supporting executives, entrepreneurs, or business owners

Bonus

• Project management software (ClickUp, Asana, Trello, Monday)
• Canva
• Shopify
• Amazon Seller Central
• ChatGPT or other AI tools

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Hours

• 10–15 hours/week
• Flexible schedule
• Weekly Zoom meeting
• Long-term opportunity with room to grow

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To Apply

Please send:

1. Your resume
2. A short cover letter telling me why you'd be a great fit.
3. Tell me about the most organized project you've ever managed.
4. What productivity tools do you use every day?
5. What is your favorite AI tool and how do you use it?

Bonus: Tell me something you've done for a previous employer that wasn't in your job description but made a big difference.

Please begin your cover letter with the words "Everything organized." This helps me identify applicants who pay close attention to detail.