Database Manager

WE'RE HIRING

Full-Time Virtual Assistant

Database Manager

Are you organized, dependable, comfortable on the phone, and great at following up?

Our growing real estate team is looking for a Full-Time Virtual Assistant to help manage our database, communicate with leads, and support our client follow-up systems.

This is a long-term opportunity for someone who is proactive, detail-oriented, and enjoys working with people.

---

THE POSITION

Hours: 40 hours per week
Compensation: $225/month
Performance Bonus: $3 for every scheduled and attended appointment

---

YOUR DAILY FOCUS

1. Follow Up With Leads

You will be responsible for making sure our leads receive timely and consistent communication.

Your responsibilities will include:

• Calling high-priority leads first thing each workday
• Following up with buyers, sellers, and renters
• Making outbound calls to contacts in our database
• Identifying client goals, timelines, and motivation
• Building relationships through professional conversations

2. Manage Our CRM & Database

Accurate information is extremely important to our team.

You will:

• Update lead information in real time
• Record detailed notes after conversations
• Organize contacts into the correct pipelines
• Move leads through the appropriate stages
• Schedule future follow-up tasks
• Keep our database clean and organized
• Set up clients in RealScout for automated listing updates

3. Communicate With Clients

You will help maintain consistent communication with our clients and leads by:

• Sending follow-up texts and email s
• Sharing relevant property listings
• Providing market updates and helpful information
• Maintaining communication throughout the client's search

---

THE IDEAL CANDIDATE

You may be a great fit if you are:

A Strong Communicator

You communicate clearly, professionally, and confidently in both written and spoken English.

Comfortable on the Phone

You enjoy talking with people and are comfortable making frequent outbound calls.

Highly Organized

You follow systems, manage your time well, and consistently complete your follow-up responsibilities.

Detail-Oriented

You understand the importance of accurate records, detailed notes, and clean data.

Comfortable With Technology

You learn new software quickly and are comfortable working with CRMs and other online tools.

---

EXPERIENCE THAT IS A PLUS

Previous experience is helpful, but not required.

Experience in any of the following is a plus:

• Real estate
• Inside sales
• Cold calling
• Appointment setting
• Lead generation
• Database management
• Follow Up Boss
• RealScout
• CRM software

---

TO APPLY

Please submit:

1. Your updated resume or CV

2. A 1-minute voice recording

Introduce yourself and explain your experience with calling, lead follow-up, or database management.

3. A screenshot of your internet speed test

4. A sample spreadsheet or CRM you have previously managed

If available.

---

APPLICATION SUBJECT LINE

Please use the following subject line when submitting your application:

Database VA | Your Full Name

Example

Database VA | Jane Doe

Applications that do not follow the application instructions may not be reviewed.