Executive Assistant (Remote)

Full-Time Personal VA for Founder — Remote, Long-Term
Salary: $1,000–1,500/month USD (negotiable based on experience)
Hours: 48 hrs/week, [Mon–Sat], overlap with US Eastern business hours

About the role
I run a marketing agency and live across multiple cities. I need a sharp, organized personal VA to take the friction out of my day-to-day life and absorb light overflow from my business side. This is a long-term seat, not a project gig — I'm hiring someone I can build a working relationship with for years.
You'll be my second brain for everything outside the core operations my existing team already runs.

What you'll own
Calendar and inbox triage — protecting my focus time, surfacing what matters, handling the rest
Travel booking across multiple countries — flights, hotels, restaurants, ground transport, full itineraries
Personal research and purchasing — finding the right product, vendor, service, or provider in whichever city I'm in
Personal admin — appointments, subscriptions, recurring tasks, document organization
Light business overflow — CRM hygiene, light project coordination, simple data entry, vendor follow-ups
Anything I need handled that doesn't require a specialist

Who you are
2+ years experience as a VA or EA for a founder, executive, or high-output entrepreneur
Native-level English — your email s should sound like mine, not like a template
Highly proactive — you ask once, take notes, and don't ask the same thing twice
Comfortable with ambiguity — I'll often tell you the outcome I want, not the steps
Discreet with personal and financial information
Fast with Google Workspace, Notion, Slack; able to learn new tools quickly
Reliable internet and a backup plan when it fails

Nice to have (not required)
Travel booking experience across multiple countries
Familiarity with GoHighLevel, AdsPower, or basic CRM tools
Marketing or agency exposure

How to apply
Send me:
1. A 60–90 second Loom intro — who you are, why this role fits you, and one example of a personal-life problem you solved for a past employer
2. Answer this in your application: What's the first thing you'd do in your first week to make my life easier, knowing only what's in this post?
Put the word ORCHID at the top of your application so I know you read this carefully. Applications without it will be ignored.